Human Resource & Admin Executive (6Months Contract)

Main Job Function

• Responsible for full spectrum of Human Resource & Administrative activities, process & procedure for all work bases.

Key responsibilities

• Handling disciplinary and grievance matters for employees
• Take lead on recruitment needs. This includes: Advertising, screening thru resumes, short-listing & arranging interviews, participating in interviews, selection, reference checks, comparison study, all relevant documentation (eg: appointment letters, employee handbook etc.)
• To assist on Manpower sourcing (Direct Hire) for project purpose.
• Preparation of new hire (coordinate and conduct orientation programs)
• To handle in maintain of comprehensive internal audit system in relation to ISO: Quality Management.
• Coordinate training programs, training needs analysis, training evaluation, HRDF payments & claims.
• Maintaining and regularly updating employee master details (in excel) new joining, resign, transfer, retirement.
• Generate monthly payroll for employees and salary for Direct Hire. (Payslip, EPF, SOCSO, HRDF, PCB, Zakat).
• To check employee’s monthly claim and project allowance claim. (To update record in excel)
• To address employee enquiries promptly and advise / communicate on company’s HR policies and procedures.
• To handle and monitor insurance matter for company office and warehouse.
• To monitor and maintained the company assets, facilities and equipment including managing alarm system, telephone, door access control, CCTV, lift, printer, coway, aircond etc (building maintenance).
• To coordinate with local delivery and courier service.
• To liaise with suppliers to get quotations.
• Record and prepare monthly reports and annual budget of admin and general expenses (petty cash reimbursement).
• Booking of flights and accommodation, transportation for the company staffs.
• Purchase and prepare office stationery, pantry supplies and arrangement.
• Liaise with relevant body/institution/organization related to HR & Admin matters (eg: EPF, SOCSO, JTK, MPK, MBSA, Trademark & Patent - renewal).
• To handle HR-related matters such as attendance / leave records, claim process, claim records, training records, updating panel clinic etc.
• Other HR / admin function as and when assigned from time to time.

About you

• Degree in Human Resources, Business Admin or related field
• 1–2 years' experience in HR fields
• Good communication and coordination skills
• Analytical thinking
• Good knowledge in ISO 9001:2015 Quality Management