Human Resource & Admin Executive

Responsibilities

• Manage daily HR operations, including attendance, overtime (OT), and leave management.
• Process monthly payroll using the SQL Payroll System, ensure compliance with Malaysian employment laws and statutory requirements, including the Employment Act, EPF, SOCSO, EIS, and other relevant government regulations.
• Handle the full employee lifecycle, including recruitment, onboarding and offboarding.
• Coordinate foreign worker management, including work permits, FOMEMA, passport renewals, employee welfare, and hostel maintenance.
• Supported training & development via HRDC claims (e-TRiS) and monitored training effectiveness.
• Assist in monitoring staff performance evaluations and coordinating the performance appraisal process.
• Coordinate employee engagement activities.
• Maintain and update HR Database, HR policies, the Employee Handbook, HR Memo, Staff Profile, Organizational Charts, and other HR-related documents.
• Disciplinary Handling.
• Prepare and maintain HR documentation for audits, inspections, and compliance purposes.
• Support finance regarding staff claims, outsource invoices, utility bills, panel clinic arrangements.
• Oversee general administrative functions, including office maintenance, PPE, uniform issuance, stationery, company vehicles and license renewals.
• Provide administrative support, prepare reports, and carry out ad hoc duties or special assignments as required by management.

Requirement

• Possess at least a Diploma in Human Resource Management or Business Administration, or an equivalent qualification.
• Preferably 2–3 years of working experience in human resources and administration. Fresh graduates are encouraged to apply.
• Good knowledge of Malaysian labour laws, employment regulations, and HR practices.
• Familiarity with statutory requirements, including EPF, SOCSO, EIS, and other relevant government regulations.
• Knowledge of the SQL Payroll System and experience processing monthly payroll will be an added advantage.
• Good organizational and time-management skills, with the ability to multitask and meet deadlines.
• Able to work independently with minimal supervision and demonstrate initiative, responsibility, and a positive work attitude.
• Able to handle confidential information with integrity and professionalism.
• Possess good interpersonal and communication skills and a pleasant personality.
• Proficient in English and Bahasa Malaysia. Ability to speak Mandarin is an advantage.

Direct Report Manager

• Finance, Human Resource & Admin Executive

Working Day : Monday - Friday

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Flexible schedule
• Free parking

Work Location: In person