Human Resource & Admin Manager

Role:

The HR Manager ascertains the establishment of high standards of HR & Admin and IT to all departments and individual employee.

Responsibilities:

1.     Leadership

• Set high personal and professional standards for the division and personal performance.
• Recognize outstanding individual performance in the division and deal with substandard performance fairly, immediately and constructively.
• Give clear, concise directions, provide support and supervise the subordinate to ensure that directions are properly executed.
• Seek responsibility and take responsibility for the actions taken and the actions taken by the subordinates.
• Establish a climate of motivation and enthusiasm in the division.
• Create and implement long term goals and strategies that will benefits the division and therefore benefit the company to succeed and grow.
• Constantly seek to develop the expertise of the subordinates.
• Have a deep understanding of the Company’s value and integrate this into the division’s daily activities.
• Adjust to changes in job requirements and the company’s operational strategies to meet business needs.
• Exercise moral judgment, imagination and courage in the practice of leadership.

2.     Budgeting and Finance

• Prepare the division’s section of the annual management plan.
• Monitor the division’s budget and proactively implement corrective action where necessary.
• Control cost whilst ensuring employees get competitive benefits.

3.     Corporate Communication

• Communicate effectively within the organization at all levels using via email within 3 working days.
• Conduct regular brief, concise, well-prepared meetings and ensure follow-up.

4.     Business Process Excellence

• Maintain an efficient and effective administrative system in the division.
• Set policies and procedures pertaining to the division’s operation and ensure all manuals are up to date and as per market practise.
• Ensure all the divisional policies and procedures are in synergy with related departments and company’s guidelines.
• Understand the Company’s general policies & procedures and align all the division’s activities and the personal actions as a HR Manager
• Maximize the use of available technology and systems to get results.
• Ensure the facilities, equipment and offices under the supervision are maintained in excellent condition.

5.     Core Competencies

• Promote organizational learning and participate in the Company’s sponsored training programs.
• Network within the company and the industry to keep abreast of developments affecting Corporate Services field of expertise
• Maintain a grade table specifying salary and benefits levels in the organization.
• Maintain a company benefits plan specifying benefits in accordance with position levels in the organization.
• Prepare annual salaries & benefits surveys, propose changes to the TM and update the company’s salary scales and benefits plan.
• Discuss changes in job titles, position grades, and non-budgeted positions/salaries with the TM prior to implementation.
• Ensure payment of payroll is accurate and timely.
• Monitor implementation of employee’s benefits including medical health facilities provided.
• Ensure the implementation of employee’s social and communication activities on a regular basis, which reflect the image of the company.
• Ensure the implementation of HRAD programs, which enhance the Company’s values, increase productivity, support standards of operation or prepare employees for future moves within the company.
• Maintain excellent relations with local government agencies particularly the Labor Department.
• Ensure the implementation of the Company’s policies & procedures.
• Represent the management in all employees related disciplinary/termination/court cases.
• Ensure all employee related actions in the company are within the parameters of the local law.
• To plan, and to conduct decision making on the overall Administration functions such as: -

o    Office Stationery

o    Maintenance of Office Equipment

o    Maintenance of Company’s Vehicles

o    Maintenance of Computer, Server and Networking

o    Office Security

o    Office Administration Budget

6.     Information Technology (IT)

• Supervise and manage all IT related matters: server, computing requirement, networking, software and hardware, emails, data security etc.
• Lead and manage IT such as plan, reorganize and control all activities or procedure in IT Department to ensure regulated and smooth process in IT activities.

7.     ISO

• To update document master record list.
• To inform all Department on the changes and amendments of procedures.
• Responsible as a Human Resources Dept.

8.     Special Events

• Assist TM in organizing company functions or gatherings.
• Liaise with vendors or suppliers for corporate gifts.
• Assist TM in communication either via emails, posters or briefing to all employees or external parties for corporate matters.

9.     Others

• To undertake any and all other duties and responsibilities as so instructed by the superior.