Human Resource & Administration Assistant

Human Resource Support

1. Recruitment & Onboarding

• Assist in job posting, screening resumes, arranging interviews, and preparing offer letters.

• Coordinate new staff onboarding process, including document collection and orientation.

• Maintain and update staff personal files and HR databases.

1. Attendance & Leave Management

• Monitor daily attendance and overtime records from all sites/plants.

• Verify and update leave applications and medical certificates.

• Prepare monthly attendance summary for payroll processing.

1. Payroll & HR Documentation

• Assist in compiling payroll data such as attendance, allowance, deduction, and claims.

• Ensure all HR documents (confirmation letters, warning letters, memos, etc.) are properly issued and filed.

• Support HR Executive in preparing reports for management and statutory submissions (EPF, SOCSO, EIS, PCB).

1. Staff Welfare & Compliance

• Coordinate uniform issuance, medical claim submissions, and company events.

• Assist in monitoring compliance with company policies and HR procedures.

• Support in handling staff disciplinary matters or counseling documentation.

1. Office Administration

• Manage office supplies, stationery, utilities, and general maintenance.

• Handle courier, dispatch, and correspondence (letters, memos, notices).

• Liaise with vendors, service providers, and contractors for office-related matters.

1. Record Keeping & Filing

• Maintain organized filing system (both physical and digital) for HR and admin documents.

• Ensure confidentiality of employee and company records.

1. Other Administrative Tasks

• Assist in arrangement of staff travel, accommodation, and meeting logistics.

• Support other departments with administrative tasks when required.

Qualifications & Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related field.

• Minimum 1–2 years of working experience in HR or administrative role (fresh graduates may be considered).

• Basic knowledge of Malaysian Labor Law and statutory contributions (EPF, SOCSO, EIS, PCB).

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Good communication and interpersonal skills.

• Able to work independently with minimal supervision and handle confidential matters professionally.