Human Resource & Administration Executive

Key Responsibilities

Talent Acquisition & Employee Lifecycle

• Manage end-to-end recruitment, from sourcing and screening to interview coordination and offer administration.
• Work closely with hiring managers on manpower requirements and recruitment timelines.
• Coordinate onboarding, probation confirmation, employee movements and offboarding.
• Conduct exit interviews and maintain accurate recruitment records.

HR Operations & HRMS

• Maintain accurate employee records and HRMS data.
• Prepare employment letters for confirmation, promotion, transfer and salary adjustments.
• Manage work pass applications, renewals and cancellations.
• Prepare HR reports and support HRMS enhancements and digitalisation initiatives.
• Review HR processes and recommend improvements to enhance efficiency and employee experience.

Payroll & Benefits

• Support monthly payroll preparation and verification.
• Maintain salary, allowance, overtime and benefits information.
• Support CPF, IR8A, IR21, government-paid leave, NS claims and other statutory submissions.
• Administer employee insurance, medical benefits and related claims.
• Support annual salary review and variable bonus exercises.

Training & Employee Engagement

• Coordinate performance reviews, training programmes and employee development activities.
• Maintain training and competency records.
• Support training grant applications and certification renewals.
• Assist with employee engagement, wellness and company activities.

HR Compliance & Administration

• Support compliance with Singapore employment legislation, MOM, CPF, IRAS and PDPA requirements.
• Maintain HR policies, procedures and documentation.
• Support ISO 9001 and ISO 45001 requirements, internal audits and external audits.
• Assist with corrective actions and process improvement initiatives.
• Provide general HR and employee administration support as required.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or related discipline.
• Approximately 3–5 years of relevant HR experience, preferably in a generalist HR environment.
• Hands-on experience in recruitment and HR operations.
• Working knowledge of Singapore employment legislation and HR statutory requirements.
• Exposure to payroll, HRMS, employee engagement, training or performance management is advantageous.
• Experience with Prosoft HRMS is an advantage.
• Strong interpersonal, communication and coordination skills.
• Detail-oriented with strong follow-up and organisational abilities.
• Able to handle confidential information professionally.
• Independent, proactive and comfortable working in a dynamic environment.

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Adrian Chan| EA Personnel No: R2199063

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