Human Resource & Administrative Executive

Key Responsibilities:

1. Foreign Worker & Expatriate Management

• Manage end-to-end recruitment, onboarding, and orientation for foreign workers and expatriate personnel.
• Oversee worker accommodation and hostel management, ensuring full compliance with statutory housing requirements, cleanliness, and safety standards.
• Handle permit renewals, FOMEMA checkups, passport renewals, visa endorsements, and foreign worker repatriation processes.
• Address worker grievances, welfare concerns, and liaise with relevant government authorities (Immigration, Labour Department/JTK, embassies).

2. General Administration & Fleet Management

• Oversee company fleet management, including scheduling vehicle maintenance, PUSPAKOM inspections, road tax, and commercial vehicle insurance renewals.
• Coordinate the renewal of corporate licenses, council permits, and related statutory compliance documents.
• Manage office inventory, stationary purchasing, supply monitoring, and cost control.
• Supervise security guard services and cleaning contractors, conducting regular performance reviews and driving service improvements.

3. Employee Engagement & Corporate Activities

• Plan, coordinate, and execute internal staff welfare programs, festive celebrations, and employee engagement initiatives.
• Organize corporate social responsibility (CSR) activities and community engagement programs.

4. Disciplinary & Industrial Relations:

• Manage workplace disiplinary matters, conduct preliminary investigations, and issue show notices and others disciplinary letters.
• Coordinate and initiate Domestic Inquiries (DI) when necessary, adhering strictly to Malaysia Labour Laws and Standard Operating Procedures.

5. General:

• Support superior and management with ad-hoc projects, departmental audits, and general administrative assignments as needed

Requirements

• Candidate must possess at least a Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 5 – 6 years of working experience in HR and General Administration.
• Strong practical knowledge of foreign worker management**,** immigration procedures, and the Employment Act 1955 / Act 446.
• Hands-on experience dealing with government bodies (Immigration, JTK, PUSPAKOM, Local Councils).
• Excellent interpersonal, communication, and conflict-resolution skills.
• High integrity, detail-oriented, and able to work independently in a fast-paced environment.