Human Resource Assistant

Location: San Juan City (In Person)

Job Types: Full-time, Permanent

Position Overview

We are seeking a proactive, highly organized, and detail-oriented HR Assistant / Generalist to support our local and expanding regional operations. In this role, you will manage core HR administration—ranging from timekeeping and compliance to recruitment—while also gaining unique international exposure by assisting with our Vietnam operations.

The ideal candidate possesses exceptional communication skills, a strong compliance mindset, and the ability to seamlessly support both local employees and expatriates.

Key Responsibilities

• End-to-End Recruitment & Onboarding: Manage the full-cycle recruitment process, including active sourcing, screening, interviewing, and conducting thorough background checks for potential hires.
• HR Administration & 201 Filing: Maintain, organize, and update digital and physical 201 files (employee records), ensuring absolute confidentiality and data integrity.
• Timekeeping & Payroll Support: Oversee daily timekeeping processes, monitor attendance, track leaves, and prepare accurate reports to support timely payroll processing.
• Government Mandated Benefits Administration: Handle the processing, filing, and management of statutory government benefits, including SSS, Pag-IBIG, and PhilHealth, ensuring full compliance with local regulations.
• Global Mobility & Vietnam Operations: Provide vital administrative support for our Vietnam operations, specifically managing the end-to-end processing of work permits and visas for expatriate employees, and assisting with their relocation and day-to-day operational needs.
• Strategic HR & Employee Programs: Assist in developing, recommending, and administering programs (Employee Relations, Learning & Development) designed to achieve overall company objectives. This includes spearheading internal events and company activities by sourcing suppliers/vendors, designing the program flow, and occasionally serving as the event host or facilitator.
• Presentation & Reporting: Prepare and deliver clear, engaging HR presentations and reports for management updates or employee orientations.

Qualifications & Requirements

• Education: Bachelor's Degree in Psychology, Human Resource Development Management (HRDM), Business Administration, or a related field (Preferred).

• Experience: Preferably at least one (1) year of proven working experience in an HR capacity.

• Language: English & Filipino.

• Core Skills & Attributes:

  • Exceptional written and verbal communication and presentation skills.
  • Strong familiarity with Philippine labor standards, timekeeping systems, and government portals (SSS, Pag-IBIG, PhilHealth).
  • Basic knowledge of or willingness to learn expat visa/work permit processing and international HR coordination.
  • High level of integrity, meticulous attention to detail, and a strong sense of accountability.

• Work Location: In person in San Juan City.

• Work Conditions: Must be able to work Full Onsite in San Juan City.

• Amenable to a Monday to Friday, 8:00 AM to 5:00 PM schedule.

Benefits

• Health insurance
• Transportation service provided
• Staff meals provided
• Additional leave
• Company Christmas gift
• Company events
• Opportunities for promotion / Pay raise
• Promotion to permanent employee