HUMAN RESOURCE ASSISTANT

Main Roles & Responsibilities of an HR Assistant

1. Recruitment & Hiring

   • Post job advertisements on JobStreet, Indeed, social media, etc.
   • Screen applications and resumes.
   • Contact candidates and arrange interviews.
   • Prepare interview schedules and documents.
   • Assist with onboarding new employees.

2. Employee Records & Documentation

   • Maintain employee personal files and HR records.
   • Prepare employment, confirmation, promotion and transfer letters.
   • Maintain attendance, leave and employee information.
   • Ensure documents are properly filed and updated.

3. Attendance & Leave Management

   • Monitor employee attendance and punctuality.
   • Record annual leave, medical leave, emergency leave and unpaid leave.
   • Follow up on frequent absenteeism or late attendance.
   • Prepare attendance reports.

4. Employee Relations

   • Assist employees with HR-related enquiries.
   • Handle basic employee complaints and workplace issues.
   • Assist management with disciplinary matters.
   • Prepare warning letters, show-cause letters and other HR correspondence when required.

5. Company Policies & Compliance

   • Help implement company HR policies and procedures.
   • Ensure employees understand company rules and regulations.
   • Maintain HR records required for audits or inspections.
   • Assist in ensuring compliance with Malaysian employment requirements.

6. Training & Development

   • Coordinate employee training programmes.
   • Arrange venues, attendance lists and training materials.
   • Maintain training records.
   • Assist management in identifying employee training needs.

7. Employee Onboarding & Offboarding

   • Prepare documents for new employees.

   • Conduct or coordinate employee orientation.

   • Collect company property when employees leave.

   • Prepare resignation, termination and clearance documentation.

     Qualifications – HR Assistant

     • Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.

     • 1–2 years of HR experience preferred; fresh graduates may also be considered.

     • Basic knowledge of Malaysian employment laws and HR practices.

     • Familiar with EPF, SOCSO, EIS and PCB procedures.

     • Basic knowledge of payroll, attendance and leave administration.

     • Proficient in Microsoft Office (Word, Excel, Outlook).

     • Good communication and interpersonal skills.

     • Able to maintain confidential employee information.

     • Good organisational and time-management skills.

     • Able to work independently and as part of a team.

     • Responsible, disciplined, detail-oriented and able to meet deadlines.

     • Good command of Bahasa Malaysia and English; additional languages are an advantage.

     • Willing to handle general HR and administrative duties as required.

       Age Requirement:

       • 20 – 30

       • Fresh graduates are welcome to apply.

         Benefits – HR Assistant

     • 💰 Competitive Salary: RM1900 – RM2600

     • 🏦 EPF, SOCSO & EIS provided

     • 🏥 Medical Benefits / Medical Claim Upon confirmation

     • 🎉 Annual Leave & Public Holidays Upon confirmation

     • 🤒 Medical / Sick Leave

     • 🕐 Overtime Pay where applicable

     • 🎁 Performance Bonus / Annual Bonus based on company performance

     • 📈 Career Advancement Opportunities

     • Training & Development Opportunities

     • Friendly & Supportive Working Environment

     • Company Events & Activities

     • Salary Review based on performance