HUMAN RESOURCE ASSISTANT

About the Role

We are looking for an organized and responsible HR Assistant to manage daily administrative and office operations, while supporting recruitment and HR-related matters. You will help ensure smooth office operations, coordinate with different departments, and support the company’s hiring activities.

Key Responsibilities

1. Recruitment & HR Support

• Assist in the end-to-end recruitment process, including job posting, candidate screening, interview arrangement, behavioral interviews, reference checks, job offers, onboarding and offboarding.
• Prepare letters relating to staff movement, such as appointment, confirmation, resignation acceptance, promotion and disciplinary action.
• Maintain employee records, attendance, leave, claims and other HR-related documentation.
• Assist in employee-related matters and HR administrative tasks when required.

2. Office & Administrative Operations

• Manage day-to-day office administrative matters and ensure smooth office operations.
• Ensure smooth coordination across departments.
• Maintain proper filing, records and administrative documents.
• Coordinate with building management for delivery arrangements, access cards, car park matters and other office-related enquiries.

3. Office Supplies & Facilities

• Manage office stationery and pantry/snack inventory, including tracking usage and replenishing stock according to the given budget.
• Maintain cleanliness and organization of common office areas, including meeting rooms and pantry.
• Monitor office facilities and follow up on maintenance or office-related matters.

4. Company Activities & Projects

• Provide administrative and logistical support for internal projects, meetings, company activities and events.
• Coordinate with relevant departments and external parties to ensure arrangements are carried out smoothly.

5. Others

• Perform other ad hoc administrative, HR or company-related tasks as assigned.

Who We’re Looking For

• Candidate must possess at least Higher Secondary/STPM/Pre-U/Diploma/Higher in Business Administration, Human Resource or any relevant field.
• Diploma/Higher Diploma or Bachelor’s Degree in Business Administration / Human Resource Management / Business Studies or equivalent is preferred.
• At least 2–3 years of HR or administrative experience.
• Organized, responsible and able to multitask and prioritize work.
• Able to maintain confidentiality and handle employee-related matters professionally.
• Fresh graduates are welcome to apply.
• Language: Mandarin and English. Candidates proficient in Mandarin are preferred to effectively communicate with Mandarin-speaking clients and parties.

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Work from home

Work Location: In person