Human Resource Assistant

JOB SUMMARY

The HR Assistant / Sales is responsible for providing administrative and operational support to both the Human Resources and Sales functions. The position handles employee documentation, onboarding, timekeeping, system enrollment, company IDs, employment contracts, and training, while also monitoring sales activities, store orders, delivery status, sales encoding, and required sales reports.

The role requires strong coordination, attention to detail, organization, and the ability to manage multiple administrative and sales-related tasks while ensuring accurate and timely submission of reports and documents.

KEY DUTIES AND RESPONSIBILITIES

A. HUMAN RESOURCES ADMINISTRATION

1. Employee Records and Documentation

· Prepare and process employment contracts for newly hired employees.

· Prepare contract updates and revisions for existing employees as required.

· Process and monitor Company ID requests and issuance.

· Maintain accurate and organized employee records and documentation.

· Record and monitor the quantity of processed contracts, IDs, and other HR documents.

2. Employee Enrollment and Timekeeping

· Monitor employee enrollment through Portal / iTime.

· Check enrollment status and follow up on pending or incomplete employee enrollment.

· Process employee timekeeping for every cutoff.

· Review timekeeping records and coordinate with employees regarding discrepancies or missing information.

· Ensure timely completion and submission of timekeeping requirements.

3. New Hire Orientation and Training

· Conduct orientation for newly hired Branch Assistants (BAs).

· Coordinate and facilitate required Occupational Safety and Health (OSH) training.

· Ensure new hires are properly oriented towards company policies, procedures, and work requirements.

· Maintain records of completed orientations and training.

4. Certificates and Employee Allowances

· Process and monitor certificates required for employees.

· Assist in the processing of BA Level-Up Allowance.

· Maintain records of qualified employees and processed allowances.

B. SALES ADMINISTRATION AND SUPPORT

1. Company's App Sales Monitoring

· Monitor sales encoding through the Company App.

· Prepare reports identifying employees/BAs who did not encode.

· Record and monitor the corresponding number of BAs.

· Follow up on missing or incomplete sales encoding.

2. Sales Data Consolidation

· Consolidate sales data for every cutoff.

· Ensure sales information is accurate and complete.

· Prepare and organize sales files for General Approval.

· Maintain proper records of submitted sales reports.

3. HEBE App Confirmation

· Monitor confirmations received from BAs through the Company App.

· Check and verify submitted confirmations.

· Follow up on pending or missing confirmations.

· Prepare and send the daily confirmation summary and supporting file to Manager.

4. Delivery and Proof of Delivery

· Monitor and update the status of daily deliveries.

· Check delivery progress and ensure information is properly recorded.

· Compile and organize Proof of Delivery (POD) documents.

· Prepare and send the daily POD summary and file to Jam.

· Follow up on missing or incomplete PODs.

5. Ordering Status Monitoring

· Monitor whether all assigned stores have placed their required orders.

· Check and update store ordering status.

· Follow up with concerned personnel regarding stores with missing or incomplete orders.

· Prepare reports or updates on ordering status as required.

C. GENERAL ADMINISTRATIVE SUPPORT

· Prepare daily, weekly, and cutoff-related reports.

· Maintain accurate electronic and physical filing systems.

· Coordinate with employees, BAs, stores, HR, Sales, and other departments regarding pending requirements.

Qualifications:

Graduate of any 4-year course, preferably HR Management, Business Administration, or a related field.

With good organizational, communication, and coordination skills.

Detail-oriented and capable of handling multiple tasks.

Knowledgeable in Microsoft Excel and other office applications.

Experience in HR administration, sales support, or timekeeping is an advantage.

Interested applicants may send their CV/resume through our gmail [email protected]

Pay: Php20,000.00 - Php25,000.00 per month

Work Location: In person