Human Resource Assistant

About the role

The HR Assistant provides administrative support for daily HR operations, including recruitment, onboarding, employee records, payroll coordination, benefits administration, and employee relations, while ensuring compliance with company policies and labor laws.

Key responsibilities

• Assist in the recruitment process by posting job advertisements, screening resumes, scheduling interviews, and conducting initial phone screenings.
• Support the onboarding process by preparing employment contracts and orientation materials and ensuring that new hires are properly prepared for their first day of work.
• Maintain accurate and up-to-date employee records in accordance with company policies and applicable labor laws and regulations.
• Coordinate with the Finance Department to collect, verify, and submit employee attendance, leave, and overtime records for payroll processing.
• Assist in administering employee benefits, including health insurance, leave entitlements, and other company-provided benefits.
• Support the preparation and coordination of employee performance evaluations and training programs.
• Respond to employee inquiries regarding HR policies, procedures, benefits, and other employment-related concerns.
• Organize and maintain HR files and documentation and assist with internal audits to ensure compliance with company policies and legal requirements.
• Coordinate company events, meetings, and employee engagement activities.
• Provide administrative support in disciplinary proceedings and employee relations matters under the guidance of HR management.

Qualifications

• Bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field.
• At least two (2) years of relevant experience in Human Resources or a related administrative support role.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, with fast and accurate typing skills.
• Basic knowledge of Philippine labor laws, HR policies, and standard HR practices.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality in handling employee records and sensitive information.
• Ability to work independently and collaboratively in a team environment.