Human Resource Assistant

JOB DESCRIPTIONHR ASSISTANT

Department: Human Resources
Reports To: HR Manager / HR Department Head
Work Location: As Assigned

JOB SUMMARY

The HR Assistant provides administrative and operational support to the entire Human Resources Department, including Recruitment, Compensation and Benefits, Timekeeping, Employee Relations, Training and Development, and other HR functions. The position assists in maintaining accurate employee records, processing HR documents, coordinating with branch personnel and department heads, and ensuring the timely completion of HR-related tasks and requirements. The role also requires occasional travel to company branches and other work locations using four-wheel vehicles.

DUTIES AND RESPONSIBILITIES

1. Recruitment and Selection

• Assist in sourcing, screening, and scheduling applicants for interviews.
• Coordinate with applicants, hiring managers, and branch personnel regarding recruitment activities.
• Prepare, organize, and maintain recruitment documents and applicant records.
• Assist in local recruitment activities, job fairs, and other hiring initiatives.

2. Employee Records and Documentation

• Maintain and update employee 201 files, personnel records, and HR databases.
• Monitor the submission of pre-employment and other employee requirements.
• Prepare employment contracts, notices, memoranda, and other HR documents as assigned.
• Ensure the proper filing, confidentiality, and safekeeping of employee records.

3. Compensation, Benefits, and Timekeeping Support

• Assist in collecting, checking, and consolidating attendance and timekeeping records.
• Coordinate employee requirements related to payroll, government-mandated benefits, and insurance enrollment.
• Assist in monitoring employee information and documents needed for payroll processing and benefits administration.
• Coordinate with the appropriate HR personnel regarding discrepancies and incomplete submissions.

4. Employee Relations and HR Administration

• Assist in monitoring employee status, resignations, clearances, and other employment-related transactions.
• Prepare and organize documents for employee incidents, disciplinary proceedings, and other employee relations matters.
• Assist in disseminating HR announcements, policies, and procedures to branches.
• Coordinate with managers and employees to ensure timely submission of required reports and documents.

5. Training and Development Support

• Assist in coordinating employee training, orientation, and onboarding activities.
• Prepare training materials, attendance sheets, and related documentation.
• Monitor the submission of training evaluations and other required training records.

6. General HR Operations

• Provide administrative support to all HR functions based on departmental needs.
• Prepare reports, trackers, and summaries as required by the HR Department Head.
• Coordinate with branch managers and other departments regarding HR-related concerns.
• Perform field assignments, branch visits, document deliveries, and other official errands when necessary.
• Drive company or authorized four-wheel vehicles for official business, subject to company policies and authorization.
• Perform other duties and responsibilities that may be assigned by the immediate superior.

QUALIFICATIONS

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or any related field.
• Preferably with experience in HR administration, recruitment, or general HR operations; fresh graduates may be considered.
• Knowledge of basic HR processes, employee documentation, and personnel record management.
• Proficient in Microsoft Office applications, particularly Excel, Word, and email.
• Good organizational, communication, coordination, and time-management skills.
• Detail-oriented, trustworthy, and capable of handling confidential information.
• Able to work independently and collaboratively in a fast-paced environment.
• Willing to travel to different branches and work locations as required.
• Must possess a valid driver’s license and be able to safely operate four-wheel vehicles.
• Willing to perform field assignments and other official duties outside the office when necessary.

KEY COMPETENCIES

• Administrative and organizational skills
• Attention to detail and accuracy
• Communication and interpersonal skills
• Confidentiality and professionalism
• Time management and multitasking
• Problem-solving and coordination
• Adaptability and teamwork
• Safe driving and field coordination

Pay: From Php16,000.00 per month

Benefits:

• Employee discount
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Application Question(s):

• Do you have a valid drivers license and know how to drive 4 wheel vehicles?

Work Location: In person