Human Resource Associate

Industrial Marketing is looking for an organised, responsible and people-oriented HR Associate to manage day-to-day HR activities, including recruitment, onboarding, attendance, employee records, payroll coordination, performance follow-up and HR administration.

The selected candidate will work closely with management and departmental heads to ensure smooth HR operations and compliance with company policies.

Key ResponsibilitiesRecruitment and Onboarding

• Understand manpower requirements from management and department heads.
• Prepare and publish job advertisements on suitable recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Conduct initial telephonic interviews and coordinate further interview rounds.
• Maintain an updated candidate database and recruitment tracker.
• Prepare offer letters, appointment letters and other joining documents.
• Collect and verify employee documents during onboarding.
• Coordinate employee induction and departmental orientation.
• Maintain recruitment status and vacancy reports.

Attendance and Payroll Coordination

• Monitor daily attendance, late arrivals, absenteeism, leave and working hours.
• Maintain monthly attendance and leave records.
• Prepare accurate attendance inputs for payroll processing.
• Coordinate salary, incentive, deduction and overtime information with accounts and management.
• Address basic employee queries related to attendance, leave and salary.
• Maintain confidentiality of payroll and employee information.

Employee Records and HR Administration

• Create and maintain employee personal files and digital HR records.
• Update employee details, designation, salary, experience and reporting structure.
• Prepare HR letters, internal communications, warnings and other official documents.
• Maintain records of probation, confirmation, transfer, promotion and resignation.
• Track the validity of employee documents and licences, wherever applicable.
• Ensure proper filing and confidentiality of all HR documents.

Employee Relations and Engagement

• Act as the first point of contact for routine employee concerns.
• Support management in maintaining discipline and a positive work environment.
• Communicate company policies, procedures and management instructions to employees.
• Coordinate employee meetings, engagement activities and internal communication.
• Record employee grievances and escalate serious matters to management.
• Support conflict resolution and disciplinary procedures as instructed.

Performance and Training Coordination

• Coordinate the preparation and communication of job descriptions, KRAs and KPIs.
• Support departmental heads in setting employee targets.
• Collect and maintain monthly employee performance reports.
• Coordinate probation and periodic performance reviews.
• Identify training requirements with department heads.
• Prepare training calendars and maintain training attendance and feedback records.
• Follow up on employee development and performance-improvement plans.

Exit Management

• Coordinate resignation acceptance, notice period and handover procedures.
• Conduct or coordinate exit interviews.
• Collect company assets and obtain departmental clearance.
• Prepare documents required for final settlement, relieving and experience certification.
• Update employee records following separation.

HR Compliance and Reporting

• Assist management in implementing HR policies and statutory requirements.
• Ensure that attendance, leave, employee and payroll-support records are accurate.
• Prepare daily, weekly and monthly HR reports.
• Track manpower strength, vacancies, new joiners, absenteeism, attrition and employee performance.
• Maintain confidentiality and ensure professional handling of employee information.

Key Performance Indicators

• Time taken to close vacancies.
• Joining ratio of selected candidates.
• Accuracy of attendance and payroll inputs.
• Completion of employee documentation and personal files.
• Employee absenteeism and attrition rate.
• Timely completion of onboarding and induction.
• Completion rate of performance reviews and training plans.
• Accuracy and punctuality of HR reports.
• Resolution time for employee queries and grievances.

Candidate Requirements

• Minimum 1–3 years of experience in recruitment, HR administration or general HR operations.
• Good communication and interpersonal skills.
• Ability to communicate effectively in Malayalam and English.
• Basic knowledge of recruitment, attendance, payroll coordination and labour compliance.
• Good working knowledge of MS Excel, MS Word, email and online recruitment portals.
• Strong documentation, coordination and follow-up skills.
• Ability to maintain confidentiality and handle employee matters professionally.
• Organised, disciplined and capable of working independently.

Educational Qualification

• Bachelor’s degree in Human Resources, Business Administration, Commerce or a related discipline.
• MBA/PGDM in Human Resources will be an added advantage.

Compensation and Benefits

• Salary based on qualification, experience and capability.
• Performance-based growth opportunities.
• Other benefits as per company policy.

Preferred Candidate Profile

We are looking for a proactive and dependable HR professional who can independently coordinate recruitment, employee documentation, attendance, payroll inputs and performance-management activities while building an organised and professional HR system.

Interested candidates may apply through Indeed with their updated CV.

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time

Work Location: In person