Human Resource Clerk

Human Resources (HR) Staff

Job Responsibilities

Recruitment & Onboarding

• Manage the end-to-end recruitment process, including job postings, resume screening, interview scheduling, and conducting interviews.
• Update qualified applicants who have passed the interview in Trello.
• Facilitate the onboarding process to ensure a smooth, professional, and policy-oriented first-day experience for new employees.

Employee Relations & Disciplinary Support

• Assist in investigating employee concerns, grievances, and disciplinary cases.
• Coordinate investigative meetings and prepare invitations for concerned employees.
• Review Incident Reports (IRs) and prepare formal notices and memoranda.
• Utilize Trello to report investigation results, monitor approvals, and manage documentation.
• Secure necessary approvals, obtain signatures, and facilitate the proper release of disciplinary documents.
• Conduct exit interviews and process employee clearance, quitclaims, and final pay requirements.

Compliance & Contract Management

• Monitor updates from DOLE, SSS, PhilHealth, Pag-IBIG, and other government agencies to ensure company compliance.
• Represent the company during SeNA conferences and labor-related proceedings before DOLE and NLRC, when necessary.
• Prepare and manage Training, Probationary, Regularization, and other employment contracts.
• Coordinate regular meetings with supervisors regarding labor law updates and employee concerns.
• Ensure employees comply with company policies and complete all employment requirements.

Records Management & Compliance

• Maintain accurate and organized employee 201 files in both digital and physical formats while ensuring data privacy compliance.
• Monitor daily attendance, tardiness, leave balances, and Bible study attendance.
• Assist in developing, implementing, and communicating HR policies and procedures.
• Support management in ensuring compliance with labor laws and company regulations.

Compensation & Performance Management

• Assist in payroll preparation by maintaining accurate timekeeping records.
• Coordinate with the Accounting Department regarding employee compensation and benefits.
• Monitor employee performance evaluations and coordinate training and development programs.
• Stay updated on labor laws, minimum wage adjustments, and statutory benefits.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.
• With experience in Human Resources or with OJT/Internship experience in an HR setting.
• Knowledge of Philippine labor laws and government-mandated benefits is an advantage.
• Proficient in Microsoft Office applications and Trello or similar HR/project management tools.
• Strong organizational, communication, and interpersonal skills.
• Able to maintain confidentiality and handle sensitive employee information with professionalism.
• Willing to work in a fast-paced environment and perform multiple HR functions.