HUMAN RESOURCE

About the role

This is a Human Resource role responsible for managing personnel administration, payroll, compliance, and operational oversight across the organisation.

Key responsibilities

• Monitor attendance, discipline, and performance of all staff

• Assess staff KPIs monthly and provide reports to management

• Address staff discipline issues and take appropriate action according to company policy

• Prepare warning letters, show cause letters, appointment letters, reminder letters and termination letters as needed

• Create work schedules for permanent and part-time staff (Saturday & Sunday) and ensure adequate workforce

• Manage annual leave, sick leave and unpaid leave

• Manage new staff recruitment process – job advertisements, interviews, offer letters, and staff personal files

• Review clock in/out times using AutoCount system to ensure accuracy of attendance and overtime

• Update staff records for departures, resignations, and active status manually and in AutoCount HRMS

• Calculate and prepare monthly staff salaries including overtime, allowances and deductions (deadline 4th for submission to Accounts Department)

• Able to manage payroll calculations including overtime, allowances and deductions

• Able to prepare and key-in monthly contributions: KWSP (EPF), SOCSO/PERKESO, EIS, PCB, HRDF, PTPTN

• Able to prepare monthly payroll reports for approval and audit

• Able to ensure all licences and certificates related to municipal council operations, FOSIM, typhoid cards, and food handler course certificates are valid and updated before expiry

• Able to store and update all documents in physical and digital form, including records of licences, certificates and staff health cards

• Able to monitor expiry dates of all premises rental agreements and inform management for renewal action before expiry

• Able to prepare and supervise daily, weekly and monthly cleaning schedules

• Able to check cleanliness standards of kitchen, store, dining area and external premises areas

• Able to ensure all staff comply with food safety and hygiene standards

• Able to conduct weekly branch inspections to Seberang Jaya