Human Resource

HR ASSOCIATE

Phoenagon Trading Inc. is looking for a HR Associate to join our team and support the day-to-day operations of our Human Resources and Administration functions.

The ideal candidate is organized, detail-oriented, proactive, and capable of handling confidential employee information while providing timely assistance to employees and department heads.

KEY RESPONSIBILITIES

HR Operations & Attendance

• Monitor daily employee attendance, tardiness, undertime, and absences.
• Review and validate attendance records, leave applications, and supporting documents.
• Monitor employee schedules, work assignments, and attendance concerns.
• Maintain and update employee records, masterlists, organizational charts, and 201 files.
• Monitor leave balances, regularization, contract expiration dates, and other HR deadlines.
• Prepare HR reports, headcount reports, and manpower reports for management.

Recruitment & Onboarding

• Handle recruitment inquiries and applicant communications.
• Screen and evaluate applicants based on job requirements.
• Schedule interviews and coordinate with hiring managers.
• Conduct initial HR interviews.
• Prepare employment contracts and other hiring documents.
• Coordinate pre-employment requirements and document submission.
• Facilitate new employee onboarding and orientation.
• Monitor probationary employees and regularization requirements.

Payroll, Benefits & Government Transactions

• Prepare payroll inputs based on attendance, leaves, overtime, and other adjustments.
• Review payroll computations and assist in addressing employee payroll concerns.
• Process and monitor SSS, HDMF/Pag-IBIG, and PhilHealth transactions.
• Monitor employee loans, deductions, and government loan records.
• Process employee HMO/PhilCare-related concerns and requests.
• Monitor employee benefits and eligibility.
• Prepare employment certificates and other employee certifications.

Employee Relations & Compliance

• Respond to employee HR/Admin inquiries and concerns.
• Provide HR guidance and assistance to employees and department heads.
• Handle employee disciplinary concerns and prepare necessary documentation.
• Prepare Notices to Explain (NTEs), memoranda, warnings, and other disciplinary documents.
• Assist in implementing and communicating company policies, procedures, and advisories.
• Maintain confidentiality and proper safekeeping of employee records.
• Coordinate with government agencies regarding HR/Admin concerns.
• Monitor HR compliance requirements and deadlines.

Employee Movement & Training

• Conduct exit interviews.
• Process resignation, clearance, and separation documents.
• Coordinate employee training, seminars, and development activities.
• Maintain employee training and seminar records.
• Monitor and maintain employee documentation throughout the employee lifecycle.

Administrative Support

• Manage office supplies and administrative requirements.
• Monitor office, pantry, and equipment inventory and stock levels.
• Prepare and process replenishment and purchase requests.
• Coordinate supplier orders, deliveries, and proper storage of supplies.
• Coordinate with suppliers, contractors, and service providers.
• Process administrative purchase requests and quotations.
• Coordinate office repairs, maintenance, and facility concerns.
• Assist in coordinating company events, activities, and employee engagement programs.
• Prepare and maintain company administrative records and files.
• Perform other HR and administrative tasks as assigned by management.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Psychology, Business Administration, Management, or a related field.
• Preferably with 1–2 years of experience in HR or HR/Admin operations.
• Experience in attendance monitoring, payroll preparation, recruitment, employee records, and government-mandated benefits is an advantage.
• Knowledge of Philippine labor laws and HR practices is preferred.
• Familiarity with SSS, PhilHealth, Pag-IBIG/HDMF, and HMO processes is an advantage.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to handle confidential information.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace, particularly Excel/Google Sheets.
• Ability to manage multiple tasks, meet deadlines, and work with minimal supervision.
• Proactive, dependable, and willing to learn.

WHAT WE OFFER

• Competitive salary
• HMO coverage
• Government-mandated benefits
• Allowances
• 15th Month Bonus
• Training and development opportunities
• Career growth opportunities
• Collaborative and professional work environment

WORK LOCATION

Pasig City

EMPLOYMENT TYPE

Full-time