Human Resource Coordinator

About the role

The HR Coordinator will primarily support employee relations, disciplinary case management, HR documentation, and administrative processes. The role includes assisting in the preparation, review, and monitoring of Incident Reports (IRs) and employee disciplinary cases.

Key Responsibilities

• Assist in the preparation, review, and monitoring of Incident Reports (IRs) and employee disciplinary cases.
• Review reported incidents and ensure that allegations, facts, and supporting details are properly documented.
• Draft and prepare NTEs, Administrative Hearing Notices, Case Resolutions, written warnings, and other disciplinary documents.
• Assist in assessing employee cases based on the company's Code of Discipline (CODI) and established HR procedures.
• Coordinate and assist in conducting Administrative Hearings at different company branches.
• Prepare Administrative Hearing minutes, transcripts, attendance records, and other case documentation.
• Monitor pending employee cases and ensure that required documents and actions are completed within the prescribed timeline.
• Maintain accurate and confidential employee disciplinary records.
• Coordinate with Managers, immediate superiors, and employees regarding case requirements and documentation.
• Assist in handling employee relations concerns and workplace issues.
• Prepare HR case reports, monitoring sheets, and other HR documentation as assigned.
• Ensure proper implementation and documentation of company policies and procedures.
• Perform other HR-related tasks as assigned by the HR Manager.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply; relevant HR experience is an advantage.
• Strong interest and ability in formal writing and drafting case-related documents.
• Strong written and verbal communication skills.
• Good analytical and critical-thinking skills.
• Excellent attention to detail and documentation skills.
• Good organizational and time-management skills.
• Willing to learn about employee relations, disciplinary procedures, and company policies.
• Able to handle confidential and sensitive employee information with professionalism.
• Willing to travel to different company branches for Administrative Hearings and other HR-related activities.
• Comfortable working in a multi-branch and field-based environment.
• Proficient in Microsoft Office and Google Workspace.
• Willing to learn and adapt to HR systems, procedures, and company policies.

Key Skills

Employee Relations | Incident Report Management | Disciplinary Case Handling | Case Drafting | Administrative Hearing | HR Documentation | CODI/Policy Compliance | Written Communication | Critical Thinking | Confidentiality | Multi-Branch Coordination | Willingness to Travel