Human Resource Executive

Job Description HR Executive

Position: HR Executive
Department: Human Resources
Employment Type: Full-time
Location: MG Road Gurgaon
Reporting To: Management / HR Head

About the Role

We are looking for a responsible, proactive, and people-oriented HR Executive to manage the day-to-day HR functions of our organisation. The candidate will play an important role in hiring the right talent, maintaining a positive relationship with existing employees, ensuring smooth HR operations, and implementing the organisation's policies, rules, and regulations.

The ideal candidate should be approachable yet professional, have strong communication and people-management skills, and be capable of independently handling HR responsibilities.

Key Responsibilities

1. Recruitment & Hiring

• Manage the complete recruitment process, from identifying manpower requirements to onboarding new employees.
• Source and screen candidates through relevant recruitment platforms, referrals, and other channels.
• Conduct initial interviews and coordinate further rounds with the concerned management/team.
• Evaluate candidates based on skills, experience, attitude, and suitability for the organisation.
• Maintain a proper recruitment pipeline and employee hiring records.
• Ensure smooth joining and onboarding of new employees.

2. Employee Engagement & Relations

• Act as the primary point of contact for employees for HR-related matters.
• Build and maintain healthy and professional relationships with employees across departments.
• Regularly interact with employees to understand their concerns, challenges, and requirements.
• Address employee grievances fairly and professionally and escalate important matters to management when required.
• Organise employee engagement activities and initiatives to maintain a positive work environment.
• Promote a healthy, respectful, and professional workplace culture.

3. HR Operations

• Manage day-to-day HR activities and ensure smooth functioning of HR processes.
• Maintain accurate employee records, attendance, leave, joining, and exit documentation.
• Coordinate with management and relevant departments regarding employee-related matters.
• Assist with payroll inputs, employee documentation, and other administrative requirements.
• Maintain confidentiality of employee information and company-related matters.
• Ensure all HR processes and documentation are maintained properly and on time.

4. Policies, Rules & Compliance

• Ensure employees are aware of and follow the organisation's rules, policies, procedures, and code of conduct.
• Conduct HR orientation and policy training for new and existing employees.
• Regularly communicate important organisational policies and updates to employees.
• Monitor adherence to workplace policies and address violations appropriately.
• Maintain proper documentation of disciplinary actions, warnings, and other employee-related matters when required.
• Ensure HR practices are aligned with applicable employment laws and regulations.

5. Training & Development

• Identify training requirements across different departments.
• Coordinate and conduct employee training and orientation sessions.
• Ensure new employees receive proper training regarding organisational policies, processes, work culture, and expectations.
• Support managers in identifying areas for employee development and improvement.
• Maintain records of employee training and development activities.

6. Performance Management

• Assist management in establishing and communicating performance expectations.
• Coordinate periodic performance reviews and appraisal processes.
• Maintain performance-related records and documentation.
• Work with managers and employees to identify performance gaps and improvement areas.
• Support management in implementing appropriate performance improvement measures.

7. Employee Onboarding & Offboarding

• Manage the complete onboarding process for new employees.
• Ensure all joining documents and formalities are completed.
• Conduct HR induction and introduce employees to company policies and culture.
• Manage resignation, notice period, exit interviews, and other offboarding formalities.
• Ensure proper handover and completion of exit documentation.

Candidate Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Relevant experience in HR.
• Strong communication and interpersonal skills.
• Good understanding of recruitment and employee management.
• Strong organisational and problem-solving abilities.
• Ability to handle sensitive and confidential information professionally.
• Good knowledge of HR policies, processes, and employment practices.
• Ability to communicate company rules and policies firmly yet professionally.
• Strong follow-up skills and attention to detail.
• Proficiency in MS Office/Google Workspace; experience with HRMS will be an advantage.

Key Qualities Were Looking For

• Strong people-management skills
• Excellent communication
• Approachable and empathetic nature
• Professional and firm when required
• Good decision-making and problem-solving ability
• High level of confidentiality and integrity
• Proactive and organised
• Ability to take ownership of HR functions
• Strong understanding of workplace discipline and company culture

What This Role Requires

The HR Executive will be expected to take end-to-end ownership of the organisation's HR function from hiring and onboarding new employees to employee engagement, training, policy implementation, performance management, and day-to-day employee concerns.

The right candidate should be someone who can balance employee well-being with the organisation's requirements, maintain professionalism, and ensure that HR policies and processes are consistently followed across the organisation.