Human Resource Executive

Job Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Minimum 4-5 years of experience in Human Resources, preferably with experience handling foreign workers.
• Strong knowledge and experience in foreign worker recruitment, work permits, visa applications and renewals,  immigration matters, and related documentation.
• Familiar with dealing with government agencies and relevant authorities on foreign worker matters.
• Good knowledge of Malaysian employment laws, HR policies and statutory requirements.
• Experienced in managing employee records, attendance, leave, payroll coordination and other HR administrative matters.
• Able to handle employee relations, disciplinary matters, grievances and workplace issues professionally.
• Experience in managing foreign worker matters including medical examinations FOMEMA, insurance, accommodation, repatriation and permit renewal.
• Able to develop and implement HR policies and procedures in accordance with company requirements and applicable regulations.
• Good communication, interpersonal and negotiation skills. Strong organizational and problem-solving skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office, especially Microsoft Excel and Word.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Able to work independently, demonstrate leadership and maintain confidentiality.
• Responsible, proactive, detail-oriented and able to work under pressure.
• Possess own transportation and be willing to travel.

Job Description

• Manage and maintain all foreign worker records and documentation, work permits, medical reports, insurance, and other relevant documents.
• Handle the recruitment, and employment processes for foreign workers.
• Manage work permit applications, renewals, cancellations, and related immigration matters.
• Liaise with Immigration Department, Labour Department, FOMEMA, and other relevant government agencies on foreign worker matters.
• Monitor the expiry dates of work permits, medical examinations, and other relevant documents to ensure timely renewal.
• Coordinate foreign worker arrival, accommodation, transportation, and related arrangements where required.
• Handle foreign worker attendance, leave, disciplinary issues, welfare, and employee relations.
• Ensure compliance with Malaysian employment laws, immigration requirements, and company HR policies.
• Maintain accurate and up-to-date HR records and personnel files.
• Prepare HR reports and documentation related to foreign worker manpower and employment status.
• Assist in handling employee grievances, disciplinary matters, and workplace issues.
• Perform other HR-related duties and administrative tasks as assigned by management.