Human Resource Executive

About the role

The HR Executive will support the day-to-day HR operations and manage various stages of the employee lifecycle, including recruitment support, onboarding, employee documentation, staff relations, performance and disciplinary matters, employee welfare, and offboarding. This role requires someone who is organised, detail-oriented, comfortable communicating with employees at different levels, and able to handle HR matters professionally and confidentially.

Key responsibilities

• Manage and coordinate the employee lifecycle, including onboarding, employment documentation, transfers, confirmations, and offboarding.
• Prepare and maintain HR documents such as offer letters, confirmation letters, warning letters, Performance Improvement Plans (PIP), transfer letters, and termination letters.
• Maintain accurate and up-to-date employee records, HR systems, organisation charts, and related documentation.
• Support recruitment activities, including candidate coordination, interview arrangements, documentation, and onboarding.
• Handle employee enquiries, feedback, grievances, and general HR-related matters professionally.
• Assist in managing employee disciplinary and misconduct cases, including documentation, investigation follow-ups, and PIP progress.
• Ensure HR practices and documentation are in compliance with company policies and applicable Malaysian labour requirements.
• Conduct regular visits to company outlets/locations to engage with employees, gather feedback, and understand operational HR matters.
• Prepare structured employee feedback and HR reports for Management.
• Assist with employee welfare matters, including accommodation/hostel arrangements where required.

About you

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management, or a related field.
• Relevant working experience in Human Resources, HR Operations, Employee Relations, or a related role is preferred.
• Fresh graduates with a strong interest in Human Resources are also encouraged to apply.
• Good understanding of HR processes and employee documentation.
• Knowledge of Malaysian employment and labour regulations will be an advantage.
• Good communication and interpersonal skills.
• Able to communicate professionally with employees at different levels.
• Strong organisational and time-management skills.
• Detail-oriented with good documentation and follow-up skills.
• Able to handle confidential and sensitive employee information professionally.