Human Resource Executive

• Handle day-to-day HR and administrative functions, with a primary focus on foreign workers (NTS) management, and support for general employees when required
• Support recruitment activities (e.g., liaising with overseas recruitment agents for foreign workers)
• Coordinate onboarding and offboarding of workers, including documentation and system updates
• Manage dormitory arrangements, transportation, and welfare matters for workers
• Arrange and follow up on medical appointments, certifications, and related records
• Work closely with the Operations team on manpower planning and deployment
• Manage and coordinate all training activities, including enrolment, payment requests, dissemination of course confirmation, participant training evaluation, updating training records, etc..
• Manage all work pass matters (New applications, renewals, cancellations).
• Assist in payroll processing, including timesheet consolidation and validation
• Maintain and update employee records, P-files, and internal databases
• Manage and update client portals for manpower records, submissions, and compliance requirements
• Handle medical and insurance claims (i.e., WIC, FWMI, GHS, GPA), including coordination with employees, brokers, and medical providers
• Liaise with relevant authorities (e.g., MOM, ICA) on office administration, personnel, and legal matters
• Prepare minutes of meeting and general correspondence
• Assist in company events and general office administration
• May be required to remain contactable and respond to urgent matters after working hours, including dormitory-related emergencies and medical emergencies
• Provide support across other HR scopes and general employee matters as assigned based on operational needs

Other tasks may be assigned as necessary according to organizational needs

Job Requirements:

• Preferably 1 year of relevant experience in a similar role handling foreign workers
• Basic knowledge of MOM regulations
• Familiarity with Info-Tech will be an advantage
• Proficient in Microsoft Excel (formulas, data tracking)
• Detail-oriented and able to manage multiple tasks with accuracy
• Able to communicate effectively and comfortable liaising with foreign workers, the operations team, and external stakeholders
• Able to handle urgent matters and remain contactable after working hours when required