Human Resource Executive

HR Executive @ Moxy Melaka1. Pre-Opening & Manpower Planning

• Support the HR Manager in implementing the pre-opening manpower plan.
• Coordinate recruitment activities according to the hotel opening timeline.
• Track headcount, vacancies, interview schedules and joining dates.
• Coordinate with department heads on manpower requirements.
• Follow up on outstanding vacancies and ensure timely recruitment.

2. Recruitment & Onboarding

• Handle day-to-day recruitment activities for assigned departments.
• Source and screen candidates through job portals, recruitment platforms and other channels.
• Coordinate interviews and prepare employment offers and related documentation.
• Conduct reference checks where required.
• Coordinate pre-employment requirements and joining arrangements.
• Conduct employee orientation and induction.
• Maintain recruitment trackers and candidate records.

3. HR Administration & Payroll Support

• Assist with monthly payroll preparation and verification.
• Monitor attendance, overtime, leave, allowances and deductions.
• Maintain accurate employee records, contracts and personnel files.
• Prepare documentation for probation, confirmation, transfer and promotion.
• Assist with employee benefits and insurance administration.
• Ensure HR documentation is complete and properly maintained.

4. Statutory & Compliance

• Assist with EPF, SOCSO, EIS, PCB and other statutory submissions.
• Ensure employee records and HR documentation comply with Malaysian employment requirements.
• Assist in implementing Marriott HR policies, standards and procedures.
• Maintain HR policies, SOPs and employee handbook records.
• Support internal and external HR audits.

5. Employee Relations

• Assist in handling employee enquiries, concerns and grievances.
• Support the HR Manager and department heads in employee-related matters.
• Assist with disciplinary documentation and follow-up.
• Support employee welfare and staff communication activities.
• Maintain confidentiality when handling employee information.

6. Learning & Development

• Coordinate employee training programmes and training schedules.
• Assist with pre-opening and departmental training arrangements.
• Monitor training attendance and completion records.
• Support Marriott-required learning programmes.
• Assist with employee engagement, recognition and staff activities.
• Promote a positive workplace culture aligned with the Moxy brand.

7. HR Reporting & Records

• Maintain accurate HR databases and employee records.
• Prepare regular reports on headcount, recruitment, turnover, absenteeism and leave.
• Maintain recruitment and manpower trackers.
• Assist with manpower and payroll cost monitoring.
• Prepare HR reports and documentation as required by the HR Manager and General Manager.

Requirements

• Minimum 2–3 years of HR experience, preferably in the hospitality industry.
• Previous hotel or pre-opening experience is an advantage.
• Good knowledge of Malaysian employment laws and statutory requirements.
• Experience in recruitment and HR administration.
• Payroll experience is an advantage.
• Good communication and interpersonal skills.
• Well-organised, detail-oriented and able to manage multiple tasks.
• Hands-on and willing to work in a fast-paced hotel pre-opening environment.
• Marriott or international hotel experience is an advantage.

Reports to: Human Resources Manager

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal provided
• Parental leave

Ability to commute/relocate:

• Melaka: Reliably commute or planning to relocate before starting work (Required)

Experience:

• HR: 3 years (Required)
• foreign labor management: 3 years (Required)

Location:

• Melaka (Required)

Work Location: In person