Human Resource Executive

Position: Human Resource Executive

Experience: 12 Years

Reporting To: Founder / CEO or Designated Manager

Employment Type: Full-time

Salary: Up to 20K /Month

About the Role :

We are looking for an HR Executive who can take care of the regular HR work in the office and keep things properly organized.

The person will mainly handle recruitment, employee joining, attendance, leave, documentation, employee coordination and other day-to-day HR activities.

This role is suitable for someone who is comfortable talking to people, follows up on work regularly and does not wait for someone to remind them about every task.

What You Will Be Doing :

• You will be responsible for handling recruitment activities, starting from finding candidates and checking CVs to arranging interviews, speaking with candidates, following up with them and coordinating their joining.
• You will keep track of open positions and make sure candidates are followed up properly. If there is a delay in hiring, you should be able to identify it and bring it to the manager's attention.
• You will also take care of the joining process for new employees, including collecting documents, KYC, induction, access, KRAs and initial training coordination.
• Attendance and leave records need to be maintained properly. Employee documents and other HR records should also be kept updated and confidential.
• You will coordinate with managers regarding employee KRAs and performance reviews and make sure the required information and follow-ups are completed on time.
• Employees may come to you with regular questions or concerns. You should be able to understand the issue, handle it where possible and involve management when the matter needs a decision.
• You will also help organize employee activities such as training, birthdays, small team events and other engagement activities.
• When an employee leaves the company, you will coordinate the exit process, including notice period follow-up, handover, company asset return, exit interview and documentation.
• A weekly HR update will also need to be prepared covering recruitment status, attendance, new joining's, employee issues, pending documentation and other important HR matters.
• If you notice repeated issues with attendance, employee behavior or any other HR matter, you should bring them to the management's attention instead of ignoring them.

What We Are Looking For :

• Good communication skills (English) and the confidence to speak with employees and candidates.
• Someone who is comfortable making regular follow-up calls and messages.
• Good knowledge of basic HR and recruitment activities.
• Ability to conduct initial candidate discussions and understand whether a candidate is suitable for the position.
• Good working knowledge of MS Excel or Google Sheets.
• Experience with HRMS or other HR software will be an advantage.
• Good documentation and record-keeping habits.
• Ability to handle employee information with confidentiality.
• Someone who can remain calm while dealing with employee issues or difficult conversations.
• Most importantly, we are looking for someone who takes responsibility for their work and gets things done without needing constant supervision.

The Right Person For This Role :

The right person will be friendly and approachable with employees but will also know when to be firm. You should be comfortable working independently, following up with people and keeping track of several things at the same time.

We do not expect you to make management-level decisions. We do expect you to identify problems, keep the management informed and make sure routine HR work does not get stuck.

Please Note :

Final decisions related to hiring, salary, increments, promotions, termination and major disciplinary matters will be taken by the Founder, CEO or the authorized manager.