Human Resource Executive

LOCATION: OGUN STATE

Job Summary

We are seeking a proactive, organized, and people-focused Human Resources Officer to support the effective management of employees and HR operations within our manufacturing environment.

The successful candidate will be responsible for recruitment, employee records, onboarding, attendance and leave management, employee relations, performance management, HR documentation, and general HR administration. The role will also support management in maintaining a productive, disciplined, and positive workplace.

The ideal candidate should understand the demands of a manufacturing environment and be comfortable working with both administrative staff and production/operational employees.

KEY RESPONSIBILITIES

1. Recruitment & Selection

• Coordinate recruitment activities for production, technical, administrative, and management positions.
• Prepare and publish job advertisements.
• Screen applications and shortlist qualified candidates.
• Conduct or coordinate interviews and assessments.
• Carry out reference and background checks where required.
• Prepare employment documentation and support the onboarding process.

2. Employee Onboarding & Offboarding

• Ensure new employees complete all required documentation.
• Conduct HR orientation and introduce employees to company policies and procedures.
• Ensure new employees understand their roles, reporting lines, working hours, and workplace expectations.
• Coordinate exit processes, including resignation documentation, exit interviews, clearance, and recovery of company property.

3. Employee Records & HR Documentation

• Maintain accurate and up-to-date employee records.
• Keep personnel files, contracts, attendance records, leave records, and other HR documents properly organized.
• Ensure confidentiality and proper handling of employee information.
• Prepare HR reports and employee-related documentation when required.

4. Attendance, Leave & Workforce Management

• Monitor employee attendance, lateness, absenteeism, overtime, and shift schedules.
• Maintain accurate leave records and ensure leave is properly approved and documented.
• Work with supervisors and department heads to address attendance and workforce issues.
• Monitor manpower requirements and report staffing gaps to management.

5. Employee Relations & Discipline

• Serve as a point of contact for employees regarding workplace concerns and HR-related matters.
• Assist in resolving employee complaints and workplace conflicts.
• Support the implementation of disciplinary procedures in line with company policies.
• Document disciplinary cases, warnings, queries, and other employee relations matters.
• Promote professionalism, teamwork, respect, and good workplace conduct.

6. Performance Management

• Coordinate employee performance appraisal activities.
• Assist managers and supervisors in setting performance expectations and objectives.
• Track probation periods and employee confirmations.
• Identify performance or behavioural concerns and support appropriate interventions.
• Maintain performance records and prepare relevant reports.

7. HR Policies & Compliance

• Assist in implementing and reviewing company HR policies and procedures.
• Ensure employees understand and comply with company rules and workplace policies.
• Support compliance with applicable Nigerian labour and employment requirements.
• Keep HR processes and documentation aligned with company standards.

8. Training & Employee Development

• Identify training needs in collaboration with department heads.
• Coordinate staff training, orientation, and development programmes.
• Maintain training records and monitor participation.
• Support employee development and capacity-building initiatives.

9. Payroll & Benefits Support

• Provide accurate employee information required for payroll processing.
• Verify attendance, overtime, deductions, allowances, and other payroll-related information.
• Maintain records of employee benefits and entitlements.
• Work closely with Finance/Accounts to resolve payroll-related discrepancies.

10. Manufacturing Workforce Support

• Work closely with Production, Operations, Maintenance, Quality Control, and other departments on workforce-related matters.
• Support effective staffing across shifts and production activities.
• Monitor employee compliance with workplace rules, safety requirements, and operational procedures.
• Assist management in addressing workforce challenges that may affect productivity.

11. HR Reporting

• Prepare periodic HR reports covering areas such as:
• Headcount
• Recruitment
• Staff turnover
• Attendance and absenteeism
• Leave
• Overtime
• Disciplinary cases
• Training
• Employee performance
• Provide HR information and recommendations to management when required.

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree or HND in Human Resources Management, Industrial Relations, Business Administration, Psychology, or a related field.
• Minimum of 2–4 years of relevant HR experience, preferably within a manufacturing, industrial, logistics, or other structured operational environment.
• Professional HR certification such as CIPM is an advantage.
• Good knowledge of HR administration, recruitment, employee relations, and performance management.
• Experience working with production or shift-based employees will be an added advantage.

REQUIRED SKILLS & COMPETENCIES

• Strong communication and interpersonal skills.
• Good organizational and administrative skills.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Good knowledge of HR policies and procedures.
• Conflict resolution and problem-solving skills.
• Ability to work with employees at different levels of the organization.
• Good report-writing and documentation skills.
• Proficiency in Microsoft Office, especially Word and Excel.
• Ability to work independently and as part of a team.
• Ability to handle sensitive employee matters professionally.
• Strong sense of fairness, discipline, and accountability.

Working Conditions

The role is primarily based within a manufacturing environment and may require regular interaction with production staff, supervisors, managers, and other operational teams.

The successful candidate should be comfortable working in a structured, fast-paced environment and following company safety, attendance, and operational procedures.

Please Note: the HR must be willing to live in the company base, as operations happen round the clock.

Pay: ₦250,000.00 - ₦300,000.00 per month

Work Location: In person