Human Resource Executive

Company: Kinetic Watts And Volts Ltd. (KWVL)
Location: Nagar Factory, Ahilyanagar, Maharashtra
Department: Human Resources & Administration
Designation: HR Executive
Reporting To: Manager HR & Admin

1. Job Purpose

To support day-to-day HR and administrative activities, including manpower planning, recruitment, attendance and payroll coordination, employee relations, statutory compliance, contract labour management, employee engagement, and HR documentation, ensuring smooth plant operations.

2. Key Responsibilities

A. Recruitment & Manpower Planning

• Coordinate recruitment of staff, workmen, apprentices, and contractual manpower.
• Coordinate with departments for manpower requisitions and vacancy status.
• Arrange interviews, selection processes, joining formalities, and induction.
• Maintain recruitment trackers and manpower reports.

B. Attendance, Payroll & Time Office

• Monitor daily attendance, absenteeism, late coming, and shift-wise manpower deployment.
• Coordinate monthly attendance finalization and payroll inputs.
• Maintain leave, overtime, shift, and compensatory-off records.
• Coordinate stipend and wage processing for NAPS trainees and contract labour.

C. Contract Labour & Apprenticeship Management

• Coordinate deployment and attendance of contract labour and apprentices.
• Verify contractor attendance, wage sheets, invoices, and supporting documents.
• Maintain NAPS apprenticeship records and coordinate with relevant authorities and training establishments.
• Monitor contractor documentation, including labour licences, PF, ESIC, GST, and other applicable statutory records.

D. Statutory Compliance

• Assist in maintaining statutory registers, returns, notices, and employee records.
• Coordinate compliance relating to applicable labour laws, PF, ESIC, minimum wages, bonus, gratuity, and other statutory requirements.
• Support statutory inspections, audits, and preparation of compliance documents.
• Ensure timely follow-up with contractors and consultants for statutory submissions.

E. Employee Relations & Engagement

• Address routine employee and workmen queries and grievances.
• Support employee welfare activities, celebrations, recognition programmes, and engagement initiatives.
• Assist in disciplinary documentation, counselling, and maintenance of employee records.
• Support absenteeism control, retention initiatives, and employee communication.

F. HR Documentation & MIS

• Maintain personal files, appointment letters, employee master data, and joining and exit records.
• Prepare daily, weekly, and monthly HR MIS reports.
• Maintain records of manpower strength, attrition, absenteeism, overtime, recruitment, and training.
• Coordinate employee separation formalities, full and final settlement inputs, and exit interviews.

G. Training & Development

• Coordinate employee induction, training programmes, and skill development activities.
• Maintain training attendance, records, and feedback.
• Support performance appraisal and KRA/BSC documentation processes.

H. Administration & Employee Welfare

• Coordinate canteen, transport, housekeeping, security, and other employee welfare facilities, as assigned.
• Support factory events, communication activities, and general administrative requirements.
• Ensure proper maintenance of HR and administrative records.

3. Qualification

• Graduate in any discipline; MBA/PGDM in Human Resources or MSW will be preferred.
• Working knowledge of HR operations, labour laws, and statutory compliance.
• Knowledge of MS Excel, MS Word, email, and HRMS/payroll systems.

4. Experience

• 2–5 years of experience in HR operations in a manufacturing/automobile/engineering industry.
• Experience in contract labour management, time office, payroll coordination, and statutory compliance will be preferred.

5. Key Skills

• Communication and interpersonal skills.
• Knowledge of labour laws and HR processes.
• MS Excel and HR MIS preparation.
• Problem-solving and employee grievance handling.
• Coordination, follow-up, and documentation.
• Confidentiality, discipline, and time management.

6. Key Performance Indicators (KPIs)

• Timely completion of monthly attendance and payroll inputs.
• Recruitment turnaround time and manpower fulfilment.
• Accuracy of HR records and MIS reports.
• Timely statutory compliance and documentation.
• Contractor and apprentice record accuracy.
• Employee grievance resolution and engagement support.
• Reduction in absenteeism and support for attrition control.
• Timely completion of joining, induction, and exit formalities.

7. Working Conditions

• Work location: Manufacturing plant, Nagar Factory, Ahilyanagar.
• Work schedule: As per company policy and plant requirements.
• The role may require coordination across shifts and departments as per operational needs.Role & responsibilities

Preferred candidate profile