Human Resource Executive (Operations)

Job Summary

We are looking for two (2) HR Executive (Operations) to join us. Your task are mainly to manage day-to-day HR operations while ensuring compliance with university policies and procedures. Reporting to the HR Manager dotted line to General Manager, HR.

Responsibilities

1. Employee Onboarding & Offboarding

• New employee onboarding
• Orientation/induction
• Probation confirmation
• Transfers and internal movements
• Resignations and termination
• Exit interviews
• Clearance and final documentation

2. Employee Records & HR Administration

• Maintaining employee personal files
• HRIS/database management
• Employment records
• Staff letters and certificates
• Updating employee information
• HR documentation and filing
• Staff confirmation and contract renewals

3. Contract Renewal (Academic Staff)

• Coordinate contract renewal processes for academic staff
• Ensure timely reminders, documentations and approvals are completed in line with university policy.

4. Employee Benefits & Welfare

• Medical benefits
• Insurance
• Staff claims
• Company benefits administration

5. Performance Appraisal Management

• Administer the annual performance appraisal exercise for academic and non-academic staff
• Provide guidance to HODs/Deans on appraisal processes and ensure timely completion
• Support in compiling appraisal outcomes for management for management review and career development planning

6. Employee Relations

• Handling employee grievances
• Disciplinary matters
• Counselling/employee advisory
• Workplace conflicts
• Show-cause letters
• Warning/disciplinary letters
• Domestic inquiry coordination
• Employee engagement issues

7. HR Policies & Compliance

• Implementing HR policies
• Updating SOPs and HR procedures
• Employment Act compliance
• Labour law compliance
• Statutory requirements
• HR audits
• Maintaining proper employment documentation
• Supporting industrial relations matters

8. HR Reporting & Analytics

• Headcount reports

• Turnover reports

• Absenteeism reports

• HR metrics and monthly management reports

9. Employee Engagement & Culture

• Employee surveys

• Welfare initiatives

• Internal communication

10. Industrial Relations/Labour Relations (added advantage)

• Labour Department matters
• JTK-related matters
• Industrial Court matters
• Union-related matters, where applicable
• Domestic inquiry
• Termination/retrenchment processes
• Employment dispute management

11. HR Systems & Process Improvement

• Digitalisation of HR processes
• Automation of HR workflows
• Process improvement
• HR forms and workflow design
• HR data integrity

Requirements

• Bachelor Degree/Master in Human Resource Management
• Comes with at least 1-3 years of solid HR Operation experience.