Human Resource Intern

Role & responsibilities

Internship Duration: 3 Months
Department: Human Resources

• Recruitment & Talent Acquisition: Assist in preparing job descriptions, posting vacancies, screening resumes, coordinating interviews, communicating with candidates and maintaining recruitment trackers.
• Joining & Onboarding: Support the joining formalities of teaching, non-teaching and support staff, including document collection, verification, joining checklists, induction and orientation.
• Employee Documentation: Maintain employee personal files, appointment letters, employment records, nomination forms, declarations and other HR documents in physical and digital formats.
• Attendance & Leave Management: Assist in monitoring biometric attendance, daily attendance records, late arrivals, leave applications, attendance regularisation and related employee queries.
• Statutory Compliance Support: Assist in maintaining records and documentation relating to EPF, ESIC, gratuity, professional tax, TDS and other applicable statutory requirements under the guidance of the HR department.
• HR Operations & Employee Lifecycle: Assist with confirmation, probation tracking, contract renewals, resignations, exit formalities, clearance documentation and employee record updates.
• HR Reports & MIS: Prepare and update employee databases, headcount reports, recruitment trackers, joining and separation reports, attendance summaries and monthly HR dashboards.
• Training & Employee Engagement: Coordinate HR induction sessions, employee training programmes, awareness sessions, staff engagement activities and employee recognition initiatives.
• Workforce Coordination: Assist with HR documentation and coordination for teaching staff, non-teaching staff, support staff and outsourced personnel, wherever authorised.
• HR Systems & Administration: Support the use of attendance and payroll software, data accuracy checks, document filing, digital record management and coordination with relevant departments or software support teams.
• Other HR Activities: Provide administrative and operational support for day-to-day HR activities and special projects assigned by the HR Executive.

Preferred candidate profile

• Graduate or postgraduate in Human Resource Management, Personnel Management, Business Administration, Commerce or a related discipline.
• Freshers and candidates seeking practical exposure to HR operations are welcome to apply.
• Basic understanding of recruitment, employee documentation, attendance, payroll and HR administration.
• Working knowledge of MS Excel, MS Word, email and other office applications.
• Good verbal and written communication skills in English; knowledge of Hindi and Marathi will be an advantage.
• Strong organisational skills, attention to detail and the ability to maintain accurate employee records.
• Ability to handle confidential employee information responsibly and professionally.
• Willingness to learn labour-law compliance, HR policies, employee lifecycle management and HR systems.
• Ability to coordinate with employees and multiple departments in a professional manner.
• A proactive, disciplined and responsible approach, with a willingness to work in a school-based, multi-category workforce environment.
• Candidates available for the complete three-month internship period will be preferred.

Perks and benefits

• Internship Duration: Three months, providing practical exposure to the functioning of an institutional HR department.
• Stipend: Payable as per the school's standard internship policies.
• Accommodation: Accommodation will be provided for the entire three-month internship period, subject to the school's accommodation rules and availability.
• Practical HR Exposure: Hands-on experience in recruitment, onboarding, employee documentation, attendance, payroll coordination and HR operations.
• Statutory Compliance Exposure: Opportunity to learn about EPF, ESIC, gratuity and other applicable HR compliance processes under supervision.
• HR Systems & Reporting: Practical exposure to attendance and payroll software, employee databases, Excel-based MIS and HR reporting.
• Professional Development: Opportunity to develop communication, coordination, documentation and workplace management skills.
• Institutional Work Experience: Exposure to HR operations in an established educational institution with teaching, non-teaching, support and outsourced workforces.
• Internship Certificate: Certificate of internship on successful completion, subject to the school's applicable policy and completion requirements.

Note: The internship is intended to provide practical learning and supervised exposure to HR operations. The intern will work under the guidance of the HR Executive and will not independently approve payroll, make employment decisions or handle sensitive employee matters without authorisation.