Human Resource Manager

Roles and Responsibilities Payroll, statutory & Operations

1. Payroll Management

• Manage end-to-end payroll processing for the Company.
• Collect attendance sheets and overtime (OT) details from site coordinators and employees.
• Verify attendance records in Keka and confirm discrepancies with reporting managers.
• Prepare final attendance and overtime calculation sheets.
• Prepare manual salary sheets, including salary advances, leave encashment, reimbursements, and other payroll adjustments.
• Upload employee loan details in Keka.
• Verify employee bank account and PF details in Keka and update missing information.
• Incorporate payroll remarks received from the HR team (the HR team) before payroll processing.
• Process payroll after completing all validations.
• Prepare the monthly payroll budget sheet.
• Perform final payroll verification with the team before salary processing.
• Coordinate payroll processing for remaining group entities and communicate with the Finance Team.
• Release employee payslips after salary credit.

2. Monthly Payroll Reports & Documentation

• Prepare and submit the Actual Salary Report to the HR/management team.
• Update monthly payroll records, including site-wise employee sheets and individual salary sheets.
• Maintain and update the employee loan recovery tracker.
• Send monthly loan recovery emails to employees.
• Submit income tax data to the concerned management representative.

3. Statutory Compliance (PF, ESI & PT)

• Prepare the Company PF and ESI contribution sheets for challan generation.
• Prepare EPF sheets for the relevant entity and the relevant entity entities.
• Prepare ESI Zero Return statements for the relevant entity and the relevant entity.
• Prepare EPF Zero Return statements for the relevant entity.
• Share statutory data with the external compliance consultant for challan generation.
• Prepare Professional Tax (PT) sheets for all Amaravati locations (Telangana, Andhra Pradesh, Guwahati, Ahmedabad, Thiruvananthapuram, Mumbai, Navi Mumbai, and Mangalore) and submit them to the concerned management representative for PT challan processing.
• Verify statutory challans received from the external compliance consultant and forward them to the Finance Team for payment.

4. Compliance Management

• Prepare and submit compliance reports for the relevant location/entity and Guwahati after completion of PF, ESI, and PT payments.
• Prepare and submit the relevant Goa location/entity compliance reports from the current month onwards.

5. Employee Loan Process

• Share loan application documents with eligible employees.
• Collect completed loan appli cations.
• Coordinate with the Finance Team for loan disbursement.
• Maintain and update the employee loan register.

6. Operations Management and Team support

• Resolve payroll-related or any other queries /help and assist with day-to-day HR related operations as ordered by HR head

7. Compliance & Salary Reports – Roles & Responsibilities

• Maintain and update employee statutory records
• Prepare and maintain PF, ESI, and other statutory compliance reports.
• Generate and verify monthly salary reports
• Prepare payroll reports and ensure payroll data accuracy.
• Review and share final attendance reports with the
• Maintain employees leave master data for leave encashment
• Prepare and verify overtime (OT) reports for salary processing.
• Handle employee queries related to salaries, pay slips, PF, ESI, leave balances, and other payroll matters.
• Ensure accurate employee master data is maintained for statutory and payroll compliance.
• Coordinate with HR, Finance, and reporting managers to resolve payroll and statutory discrepancies.
• Maintain payroll records and statutory documents for audits and compliance purposes.