Human Resource Payroll Executive

Job Description Payroll & Statutory Audit Support Executive

**Position Title :**Payroll & Statutory Audit Support Executive

**Department :**Human Resources / Payroll & Compliance

**Reports To :**HR / Payroll & Statutory Head

Key Responsibilities

1. Audit Support

• Provide end-to-end support for all payroll and statutory-related audits.
• Coordinate with auditors and internal stakeholders for audit requirements and information.
• Prepare and provide required payroll, statutory, employee, and compliance-related documents.
• Ensure timely submission of audit data, reports, statements, and supporting documents.
• Maintain proper records of audit requests, documents submitted, observations, and closures.
• Track audit queries and ensure timely responses in coordination with the relevant teams.
• Support auditors during fieldwork, document verification, and clarification requirements.
• Assist in identifying gaps, discrepancies, and potential compliance risks.

2. Payroll Audit Support

• Provide payroll-related data and supporting documents for audit verification.
• Support verification of payroll inputs, salary processing, deductions, reimbursements, and other payroll components.
• Assist in reconciliation of payroll data with HR records, attendance, finance records, and statutory records.
• Support audit requirements relating to employee master data, payroll reports, salary registers, and related documentation.
• Investigate and coordinate resolution of payroll-related audit queries and discrepancies.

3. Statutory & Compliance Audit Support

• Support audits relating to applicable labour laws and statutory compliance requirements.
• Provide statutory registers, challans, returns, payment records, employee data, and other compliance documents as required.
• Coordinate with internal/external stakeholders for statutory audit requirements.
• Assist in reconciliation of statutory payments and records.
• Track statutory audit observations and support timely closure of pending items.
• Maintain an organized repository of statutory and compliance documents for audit purposes.

4. Audit Documentation & MIS

• Maintain audit trackers and status reports for all ongoing audits.
• Prepare audit-related MIS and management reports.
• Maintain proper documentation and audit evidence for future reference.
• Monitor pending audit requirements and follow up with concerned stakeholders.
• Support preparation of responses and action plans for audit observations.

5. Coordination & Follow-up

• Coordinate effectively with HR, Payroll, Finance, Accounts, Legal, Operations, and external agencies wherever required.
• Follow up with relevant stakeholders to obtain information and documents within timelines.
• Ensure confidentiality and accuracy of employee and payroll information.
• Support management in preparing information and reports for audit reviews.

Required Skills & Competencies

• Good knowledge of payroll processes and statutory compliance.
• Understanding of labour laws and statutory requirements applicable to payroll/HR.
• Strong audit coordination and documentation skills.
• Good knowledge of MS Excel and data reconciliation.
• Ability to analyze payroll and statutory data and identify discrepancies.
• Strong follow-up and coordination skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple audit requirements and deadlines simultaneously.
• Ability to maintain confidentiality of employee and payroll information.

Qualification

• Masters degree in Human Resources.
• Additional qualification/certification in Payroll, HR, Labour Law, Compliance, or related areas will be an advantage.

Experience

• 2–5 years of relevant experience in Payroll, HR Operations, Statutory Compliance, Audit Support, or HR Compliance.
• Experience in handling payroll/statutory audits and coordinating with auditors will be preferred.

Key Performance Indicators (KPIs)

• Timely submission of audit requirements.
• Accuracy and completeness of audit documentation.
• Timely response and closure of audit queries.
• Timely closure of audit observations.
• Accuracy of payroll/statutory reconciliations.
• Proper maintenance of audit and compliance records.
• Effective coordination with internal and external stakeholders.