Human Resources / Admin

About the role

We are looking for a proactive, organized, and detail-oriented HR/Admin Staff to support our Human Resources operations, particularly in recruitment, payroll and timekeeping, government-related transactions, employee documentation, and administrative activities. The position will work closely with employees, applicants, branch personnel, management, and government agencies. The successful candidate must be comfortable performing both office-based and fieldwork assignments.

Work Location: McArthur Leyte, Eastern Visayas

Key responsibilities

Recruitment & Hiring

• Handle end-to-end recruitment activities, from sourcing applicants to onboarding.
• Post job vacancies through appropriate recruitment platforms and channels.
• Screen applications and conduct initial interviews.
• Schedule and coordinate interviews with applicants and hiring managers.
• Endorse qualified candidates to concerned departments or branches.
• Coordinate job offers and pre-employment requirements.
• Monitor the submission and completion of employee requirements.
• Maintain updated applicant databases and recruitment trackers.
• Coordinate with branch managers and department heads regarding manpower requirements.
• Prepare recruitment reports and hiring updates.

Payroll & Timekeeping

• Assist in the preparation and processing of payroll within established payroll cutoffs and deadlines.
• Monitor and validate employee attendance and timekeeping records.
• Review records involving absences, tardiness, undertime, overtime, holidays, rest days, and other attendance-related matters.
• Coordinate with employees and branch personnel regarding timekeeping discrepancies.
• Assist in validating payroll adjustments, deductions, allowances, and other payroll-related information.
• Prepare payroll reports, summaries, and supporting documents.
• Coordinate with the Accounting/Finance Department regarding payroll concerns and discrepancies.
• Assist employees with basic payroll and compensation-related inquiries.
• Maintain accurate and confidential payroll records.

Government Processes & Compliance

• Assist in employee-related transactions with government agencies.
• Coordinate and follow up on government-related requirements, submissions, and documents.
• Assist in processing and monitoring government-mandated contributions and related requirements.
• Handle or coordinate transactions with SSS, PhilHealth, Pag-IBIG, DOLE, and other applicable government offices.
• Monitor deadlines for government submissions and requirements.
• Maintain organized records of government transactions and supporting documents.
• Assist in ensuring compliance with applicable government requirements and company policies.

About you

• Bachelor's degree in any field; HR, Business Administration, Psychology, Accounting, or related programs are an advantage.
• Fresh graduates are encouraged to apply.
• Relevant experience in recruitment, payroll, timekeeping, or HR administration is an advantage.
• Basic knowledge of HR processes, payroll, timekeeping, and government-related transactions is preferred.
• Familiarity with SSS, PhilHealth, Pag-IBIG, DOLE, and other government agencies is an advantage.
• Strong communication and interpersonal skills, with the ability to interact professionally with employees, applicants, management, and other stakeholders.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, with the ability to maintain accurate records and data.
• Excellent organizational and time-management skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Proactive, detail-oriented, organized, and committed to delivering accurate and high-quality work.
• Able to maintain confidentiality and professionalism when handling employee and company information.