Human Resources Admin

Who We Are?

Dua Ains Cake Batik is a growing dessert brand located in Shah Alam, specializing in premium homemade cake batik and desserts. We are committed to quality, consistency, and customer satisfaction while creating a positive and supportive working environment for our team. As our business continues to grow, we are looking for a responsible, organized, and people-oriented Admin Human Resources to support our daily HR task.

Responsibilities:

• Maintain and update employee records, including personal information, employment documents, leave records, attendance, and other HR documentation.
• Assist with the recruitment process, including preparing job advertisements, posting vacancies, screening candidates, arranging interviews, and following up with applicants.
• Coordinate interview schedules and communicate with candidates regarding interview arrangements and recruitment updates.
• Prepare and maintain employee onboarding documents, checklists, and relevant HR forms for new employees.
• Assist in managing employee attendance, punctuality, leave, MC, overtime, and related records.
• Assist with monthly payroll preparation, including checking attendance, overtime, allowances, deductions, commissions, and other payroll-related information.
• Assist in managing statutory matters such as KWSP, PERKESO, EIS, and other employee-related submissions or documentation when required.
• Prepare and maintain HR letters and documents such as employment letters, confirmation letters, warning letters, resignation documentation, and other HR-related correspondence.
• Assist in implementing and maintaining company HR policies, SOPs, rules, and procedures.
• Assist in coordinating staff activities, training, workshops, meetings, team-building activities, and employee engagement programmes.
• Monitor and maintain HR-related trackers, reports, databases, and documentation using systems such as Google Sheets, Excel, or HR management systems.
• Assist in identifying and communicating HR issues or employee concerns to the management or HR Consultant.
• Support the company in maintaining a positive, professional, and productive working environment.
• Maintain strict confidentiality of employee information, company records, salary information, and other sensitive HR matters.
• Perform other ad-hoc HR and administrative duties assigned by the management or HR Consultant.

Requirements:

• Minimum Diploma/Degree in Human Resources, Business Administration, Management, or related field.
• Candidates with relevant experience in Human Resources, Administration, Recruitment, Payroll, or Office Administration are encouraged to apply.
• Fresh graduates with strong interest in Human Resources are welcome to apply (training will be provided).
• Good communication and interpersonal skills.
• Strong organizational skills with good attention to detail.
• Responsible, trustworthy, proactive, and willing to learn.
• Able to handle confidential employee information with professionalism and integrity.
• Able to work independently as well as in a team.
• Good knowledge of Microsoft Office, Excel/Google Sheets, and basic administrative systems.
• Good time management and ability to multitask in a fast-paced working environment.
• Knowledge of Malaysian HR practices, KWSP, PERKESO, EIS, Employment Act 1955, and basic payroll processes will be an added advantage.
• Positive attitude and comfortable communicating with employees, candidates, management, and external parties.

Contributions:

• KWSP / PERKESO / EIS provided
• Statutory benefits according to applicable employment requirements

Benefits:

• Staff Meal Provided
• Free Beverages
• Mileage Claim
• Workshops & Training Opportunities
• Leadership Development
• Career Growth Opportunities
• Team Activities
• Monthly Dinner
• Company Trip
• KPI Performance Bonus (Target-Based)
• Treatment Spa

How to Apply:

You can submit your resume to [email protected] or call 016-2477674 for more information.