Human Resources Admin Manager

About us

PRINX TIRE (MALAYSIA) SDN. BHD. is a dynamic and growing organisation in the tyre manufacturing and distribution sector. We are committed to delivering high-quality products and exceptional service to our customers whilst maintaining a positive and supportive workplace culture. Our company values innovation, integrity, and continuous improvement, and we pride ourselves on investing in our employees' development and wellbeing.

About the role

We are seeking a dedicated and organised Human Resources Admin Manager to join our team at our Padang Terap facility in Kedah. This is a full-time position that plays a crucial role in supporting the Human Resources department and ensuring the smooth day-to-day administration of all HR-related functions. Reporting to the HR Manager or Head of Human Resources, you will be responsible for managing HR administrative processes, maintaining employee records, coordinating recruitment activities, and providing essential support to both the HR team and employees across the organisation. This role is integral to maintaining our HR operations and supporting the achievement of our organisational goals.

Key responsibilities

• Maintain and organise employee records, including personnel files, contracts, and compliance documentation in accordance with relevant data protection regulations
• Coordinate and support the recruitment process, including job postings, candidate screening, interview scheduling, and onboarding of new employees
• Process payroll-related administrative tasks, including leave requests, attendance records, and employee benefits administration
• Prepare and maintain HR documentation, including employment contracts, offer letters, and policy acknowledgements
• Assist in the organisation and coordination of HR training programmes, team-building activities, and employee engagement initiatives
• Handle employee enquiries and provide administrative support regarding HR policies, benefits, and procedures
• Maintain HR databases and management systems, ensuring accurate and up-to-date information
• Support the management of performance appraisal processes and employee development programmes
• Ensure compliance with Malaysian employment laws, regulations, and company policies
• Prepare HR reports and statistics as required by management
• Coordinate with external parties, including recruitment agencies and government agencies, on HR-related matters
• Communicate and coordinate effectively with Mandarin-speaking employees, management, and colleagues on HR-related matters.

What we're looking for

• Proven experience in an HR administrative or office management role, ideally within a manufacturing or similar industrial environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Mandarin is required, with the ability to speak, read, and write in Mandarin to communicate effectively with Mandarin-speaking management and employees.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and HR management systems
• Knowledge of Malaysian employment law and HR best practices
• Attention to detail and accuracy, particularly when handling sensitive employee information
• Ability to maintain confidentiality and handle sensitive HR matters with discretion
• Proactive approach with strong problem-solving abilities
• A minimum of 2-3 years' relevant experience in HR administration or office management
• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field (preferred)
• Familiarity with payroll and benefits administration is advantageous