Human Resources Admin/Executive (Generalist)

About the role

Reporting directly to the HR Manager, the HR Admin will handle the operational spectrum of generalist HR functions. You will work closely with the HR Manager to execute daily HR administration, recruitment, foreign work pass management, employee engagement, and MOM statutory compliance. This role is ideal for an operational generalist who thrives on managing execution and keeping systems running smoothly.

Key responsibilities

• Coordinate talent acquisition for executive, administrative, and ground operations positions, manage job postings on local portals, resume screening, interview scheduling, and background checks
• Draft employment offer letters, prepare contracts, and execute smooth onboarding and offboarding workflows
• Execute end-to-end applications, renewals, and cancellations for Work Permits, and Employment Passes
• Track and maintain foreign worker quotas, man-year entitlements (MYE), medical insurance coverage, and security bonds
• Ensure all HR practices strictly adhere to the Singapore Employment Act, Employment of Foreign Manpower Act (EFMA), and Fair Consideration Framework (FCF)
• Maintain accurate employee records, P-files, and leave records in the HR Management System (HRMS)
• Consolidate monthly payroll inputs, OT claims, variable allowances, and statutory deductions for processing
• Serve as a first point of contact for staff inquiries regarding HR policies, leave, and benefits
• Support the HR Manager in implementing performance appraisal cycles, managing grievances, and organizing staff welfare initiatives
• Source, schedule, and coordinate internal and external training programs for administrative, technical, and operational staff

About you

• Degree in Human Resource Management, Business Administration, or a related field
• Minimum 1 year of hands-on HR generalist experience in Singapore
• Sound working knowledge of the Singapore Employment Act, EFMA, and MOM regulatory standards
• Practical experience managing Work Permits, and Employment Passes
• Familiar with local HRMS platforms (e.g. Unit4 Prosoft) and Microsoft Office applications

About us

Jalan Besar Town Council manages and maintains the common property of public residential and commercial estates in our town.