Human Resources Administration

We're Hiring: Human Resources & Administration Officer

Be Part of Our Team!

We are looking for a responsible, organised, and proactive Human Resources & Administration Officer to support our daily administrative operations, manage staff hostel matters, oversee company assets, and coordinate recruitment activities.

If you are a hands-on individual who enjoys coordinating tasks, communicating with people, and ensuring smooth day-to-day operations, we welcome you to join our team!

Key Responsibilities

1. General Administration & Asset Management

• Manage daily administrative operations and maintain proper documentation and records.
• Maintain the company asset register and monitor the usage, maintenance, and repair of company assets and equipment.
• Coordinate servicing, repairs, and other administrative arrangements.

2. Staff Hostel Management

• Manage staff hostel arrangements, including room allocation, occupancy records, and residents' documentation.
• Monitor hostel cleanliness, discipline, residents' conduct, and compliance with hostel rules.
• Coordinate maintenance, repairs, and technical issues to ensure the hostel remains safe and well-maintained.

3. Office Supplies & Inventory Management

• Monitor office supplies, including stationery, A4 paper, printing materials, and other daily necessities.
• Maintain inventory records, monitor stock levels, and arrange timely replenishment.
• Coordinate purchasing requests and ensure sufficient supplies are available.

4. Recruitment & Hiring Coordination

• Manage job advertisements on suitable recruitment platforms.
• Screen resumes and conduct initial candidate assessments.
• Arrange interviews and coordinate appointments with candidates and hiring managers.
• Maintain recruitment records and follow up on hiring progress to meet manpower requirements.

5. Employee Lifecycle Administration

• Coordinate employee onboarding, including preparation of employment documents, new hire records, and onboarding arrangements.
• Monitor probation periods and coordinate employee confirmation processes, including documentation and follow-up with relevant department heads.
• Handle employee offboarding, including resignation documentation, exit clearance, asset return, and other related administrative arrangements.
• Maintain accurate and up-to-date employee records throughout the employment lifecycle.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Previous experience in HR administration, recruitment, or general administration will be an advantage.
• Good organisational, communication, and coordination skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to work independently, manage multiple tasks, and resolve day-to-day operational issues.
• Responsible, detail-oriented, proactive, and able to maintain confidentiality.
• Possess own transport if required for work-related travel or hostel inspections.

Why Join Us?

• Gain hands-on experience in HR, recruitment, administration, and operational coordination.
• Develop practical skills across different business functions.
• Enjoy opportunities to learn, contribute, and grow professionally.

Interested candidates are welcome to apply through Indeed. We look forward to having you on our team!

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person