Human Resources Administrative Assistant - On Site

Position Summary

The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources department in a manufacturing environment.

Essential Functions:

• Responsible for all aspects of hiring and firing including coordinating with upper management

• Assist with recruitment activities including job postings, applicant tracking, interview scheduling, and new hire documentation

• Coordinate and conduct new hire onboarding and orientation

• Maintain employee personnel files, HRIS records, and confidential documentation

• Support timekeeping and payroll processes, including timecard review and corrections

• Serve as an employee point of contact for basic HR-related questions and refer complex issues to the HR Manager

• Assist with benefits administration, including enrollments, changes, and employee communications

• Track employee leaves, attendance, and required documentation

• Support compliance with company policies, labor laws, and internal procedures

• Prepare routine HR reports and maintain department records

• Assist with performance management processes as directed

• Coordinate training sessions and maintain training records

• Support employee engagement initiatives and internal communications

• Promote and support employee engagement and rapport by assisting in breakroom operations during scheduled break periods

Qualifications

• High school diploma or equivalent required; Associate degree in human resources or related field preferred

• Minimum of 2 years of HR, administrative, or office experience; manufacturing environment preferred

• Basic knowledge of employment laws and HR best practices

• Strong organizational skills with attention to detail

• Ability to handle data collection and entry accurately while maintaining confidentiality of sensitive information.

• Proficient in Microsoft Office and HRIS/timekeeping systems including isolved, ADP and Paycom

• Strong interpersonal and communication skills

Physical Demands & Work Environment

• Sit for prolonged periods of time, use of neck in a static position, stand and walk frequently
• Lift, carry, push and pull up to 10 lbs. frequently and up to 30 lbs. occasionally
• Bend, twist, squat, kneel and stoop occasionally
• Use of both hands to grasp, hold and finely manipulate frequently
• Reach in front frequently and above shoulder and head level occasionally
• Office environment with frequent interaction on the production floor

Equal Employment Opportunity Statement

Varflex Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.

Americans with Disabilities Act (ADA) Statement

Varflex Corporation complies with the Americans with Disabilities Act (ADA) and applicable state laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Employees or applicants requiring accommodation should contact Human Resources.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. This job description does not constitute a contract of employment, and Varflex maintains the right to amend the above general list of duties at any time with or without notice based on business need.

Applicants who receive a conditional offer of employment may be required to successfully complete a background check and drug screening, in accordance with applicable federal, New York State, and local laws and regulations.

Background checks and drug screenings will be conducted only after a conditional offer of employment has been made and with the applicant's written authorization, where required by law.

The Company complies with all applicable employment laws, including New York State laws regarding lawful off-duty conduct and protections related to the use of lawful products outside of work. A positive test result for marijuana/cannabis will not automatically disqualify an applicant from employment unless permitted by applicable law or required for the position.

Employment offers are contingent upon satisfactory completion of all pre-employment requirements.

Benefits

Contributory Medical; Employer Paid Dental, Vision, Long-Term Disability, and Term Life Insurance; NYS Short-Term Disability; Profit-Sharing/401(k); Health Reimbursement Account; PTO; Paid Vacation and Breaks, Parental and Bereavement Leave, Paid On-The-Job Training and Free Employee Parking