Human Resources Administrative Specialist

Job Title: Human Resources Administrative & Operations Support

Salary Range: $55,000 to 63,000 per year, Plus Benefits

Location: New York, NY

Duration: Full-Time Permanent

Summary of Position

Responsible for providing administrative and operational support to the Human Resources staff. Performs administrative duties to ensure department procedures are executed and employee programs delivered effectively and efficiently. Responsible for tasks such as administration of employee benefits, processing general ledger entries, reconciling invoices, preparing internal reports, and general office services.

Works independently under minimal supervision on routine/repeating tasks, seeking assistance from the rest of the team when faced with complex or non-standard matters.

Essential Functions

General HR Support

• Responsible for maintaining updated employee Personnel and Confidential Files.
• Maintain complete electronic employee personnel files, records, and other employee documentation.
• Record hire events, terminations, and registrations for benefits in HRIS systems of record.
• Provide employee HR systems support such as user creation and assisting employees with HRIS use and troubleshooting as needed.
• Maintain Holiday Lists for SCA, Subs, and other countries on Eagle Intranet.
• Responsible for generating monthly reports, such as:
• Employee Anniversary Report
• Quarterly Overtime Reports
• e-Learning Lists
• Monthly New Hire/Termination & Headcount reports for Accounting and IT Department
• Process pre-employment background checks as necessary.
• Process Employee Code Applications, Concur/Corporate Card Applications, and MDM Customer/Vendor Applications.
• Respond to Employment and Income Verification requests.
• Register Executive Banking information in SAP.
• Perform E-Verify for new hires and save documentation and support accordingly, escalating and communicating with HRBPs as necessary.
• Provide HR support with ad-hoc administrative tasks and projects.

Payroll & Benefits Support

• Support employee Time and Attendance System administration, including password resets, tracking PTO requests, assisting with timesheet inquiries, etc.
• Maintain updated Kronos manual and quick reference guide.
• Perform monthly payment and cost allocation for all insurance benefit programs for SCA and participating subsidiaries.
• Prepare monthly subsidiary billing for benefits, periodically comparing system of record with accounting records to ensure accuracy.
• Assist with payroll processes for assigned entities, including processing manual checks/ACH payments.
• Assist in the administration of employee benefits programs, ensuring accurate enrollment, changes, and compliance with company policies and regulations.
• Provide support to employees by addressing and resolving simple benefits-related inquiries and issues.
• Assist with Benefits Meetings, including:
• Open Enrollment
• Committee meetings
• Information sessions
• Health fairs
• Support Open Enrollment and benefits administration pertaining to the client Group.
• Support Affordable Care Act Reporting for the client and all subsidiaries and affiliates in the control group.
• Support Equal Employment Opportunity Commission annual submission process.
• Support the administration of the 401(k) Plans, including participant transactions, contribution funding, and vendor coordination.
• Administer and ensure accurate and timely funding of:
• 401(k)
• HSA
• FSA
• Processing of associated intercompany transactions
• Process enrollments and terminations for COBRA through vendor partner.
• Process transit funding monthly through vendor partner.

Accounting Administration / Support

• Process general ledger entries related to payroll and benefits at regular frequency.
• Responsible for handling invoices/accounts payable for the Human Resources department.
• Accuracy and Deadlines

Expatriate Staff

• Assist Expatriate Services team with administrative matters, ensuring cross-training and task sharing amongst the HR team for mutual support.

Education, Experience and Skills Required

• B.A./B.S. desirable but not required.
• High proficiency with MS Excel is an absolute must.
• Knowledge of general accounting/bookkeeping principles.
• Hands-on administration of employee benefits experience is required.
• Minimum 3–5 years of administrative support experience.
• Organizational and time management skills required.
• Excellent attention to detail.
• Ability to juggle many tasks and meet deadlines.
• Proficiency in SAP, Concur, and Microsoft Office products strongly preferred.
• Ability to demonstrate flexibility and work independently, as well as a member of a team.
• Must possess basic analytical skills and maintain confidential information.

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PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.