Human Resources Administrator

The Human Resources Administrator will provide comprehensive support to ensure the smooth and efficient operation of our human resources function. This role involves handling a variety of administrative tasks, including data entry, employee communications, recruitment, maintaining records, customer/employee interface, and facilitating processes for employees. The HR Administrator will be bilingual, detail oriented, organized, reliable, and capable of working in a fast-paced environment.

Essential Job Duties and Responsibilities:

• Provide administrative assistance to the HR team, including scheduling interviews, processing employee onboarding and offboarding, and maintaining HR records and files.

• Maintain accurate and up-to-date employee records, including personal details, employment history, and compliance documents. Ensures confidentiality and data protection.

• Assist with HRIS Data Entry including entry of new hires, data changes and auditing of team members’ entry.

• Assist Payroll with timesheet review to ensure accuracy of timekeeping and communicate with supervisors regarding timesheet discrepancies.

• Facilitate the onboarding process for new hires, including preparing orientation materials, arranging training sessions, and ensuring all required documentation is completed. Supports offboarding processes for departing employees.

• Assist in ensuring compliance with labor laws, company policies, and regulatory requirements.

• Support the administration of employee benefits programs, including health insurance, retirement plans, and other perks. Assist with benefits enrollment and updates.

• Assist in organizing and coordinating training programs, workshops, and development initiatives. Maintain training records and track employee progress.

• Prepare and maintain various HR reports, metrics, and documentation as needed. Ensure accuracy and timely submission of reports to management.

• Perform general administrative tasks such as reception, managing phone calls, handling correspondence, and maintaining office supplies.

• Coordinate and schedule appointments, meetings, and events. Organize travel arrangements and prepare itineraries for executives and staff as needed.

• Serve as a point of contact for internal and external communications. Handle inquiries and requests with confidentiality, professionalism and efficiency.

• Support special projects and tasks assigned by management, including process improvements and event planning.

• Other duties as assigned.

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field preferred.

• Proven experience (2+ years) in an administrative or office support role, preferably in a human resources department in a manufacturing or industrial setting.

• Experience working with a payroll/HRIS system (UKG Ready preferred).

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with office equipment and software.

• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.

• Strong attention to detail and accuracy.

• Effective communication skills, both written and verbal, with a professional demeanor.

• Bilingual English/Spanish required.

• Ability to work independently as well as collaboratively within a team environment.

• Demonstrated problem-solving skills and a proactive approach to tasks and challenges.