Human Resources Administrator

About us

At STIHL , we believe that people are the foundation of our success. As a family-owned company with nearly a century of heritage, we've grown into a globally recognized brand by staying true to our values: innovation, quality, and customer focus. Since pioneering the first electric chainsaw in 1926, STIHL has remained at the forefront of the forestry and outdoor power equipment industry, driven by cutting-edge technology and a deep commitment to service excellence.

STIHL Business Services (SBS) is a dynamic and fast-growing organization of the STIHL Group , built from the ground up since 2025. As a trusted business partner, we support STIHL entities across Europe with specialized services in Human Resources, Purchasing, Finance & Controlling, IT, and Master Data Governance, helping drive operational excellence, efficiency, and sustainable growth.

Located in Oradea, STIHL Business Services operates alongside one of the STIHL Group's newest strategic investments: the first battery-exclusive STIHL production plant worldwide.

About the Role

STIHL Romania is looking for a detail-oriented HR Administrator to join our Global HR team within STIHL Business Services in Oradea.

In this role, you will ensure accurate, compliant, and timely HR administration, with a strong focus on employee master data and HR document management .

You will support key HR processes throughout the employee lifecycle, including employment contracts and amendments, employee master data and work condition changes, onboarding documentation, and digital document filing.

Working closely with employees, managers, HR functions and IT, you will help ensure high data quality, reliable HR processes, compliant documentation, and timely delivery of HR services.

You’re a Great Fit If You:

• You have experience in HR administration or HR services, particularly with employee data and document-related processes; experience in a shared service environment is an advantage.
• You have German language skills at B2 level and are comfortable communicating in English in a business environment.
• You have a good understanding of employment contract and contract amendment workflows, including templates, approvals and traceability.
• You have basic knowledge of relevant labor law requirements.
• You are comfortable working with employee master data and have a strong focus on data quality, accuracy and completeness.
• You have a structured approach to document management, including filing, retention, archiving and audit readiness.
• You understand the importance of confidentiality and data privacy requirements, including GDPR.
• You are highly organized, detail-oriented and comfortable managing high volumes of requests while meeting deadlines.
• You communicate confidently and collaborate effectively with employees, managers, HR functions and IT.

What You’ll Be Doing:

• Own end-to-end HR administration requests, including clarification of requirements, document preparation, quality checks, approval coordination and timely delivery.
• Create and maintain employment contracts, contract amendments and other HR documents, including documentation related to working time and other work condition changes.
• Execute and document employee master data and work condition changes in HR systems, ensuring accuracy, completeness and traceability.
• Manage the lifecycle of digital HR documents, including creation, indexing, filing, storage, retrieval and archiving, in accordance with document management and retention requirements.
• Support entry and onboarding administration by collecting required employee documents, validating their completeness and triggering the necessary system setup steps.
• Ensure that required employee and onboarding documentation is available on time for subsequent HR processes.
• Provide first-level support for requests from internal and, where applicable, external stakeholders related to HR data and documentation.
• Collaborate closely with employees and managers to clarify requests, collect required documentation, provide status updates and deliver contracts and HR letters.
• Coordinate with HR functions, including HR Business Partners, HR Services, HR Centers of Expertise and HR IT, regarding standards, templates, exceptions and escalations.
• Ensure compliance with GDPR, internal controls, service-level requirements and audit standards across HR administration activities.
• Identify issues in HR administration processes and contribute to corrective actions and continuous process improvement.