Human Resources Administrator

General Responsibilities

· Promote and adhere to the vision, mission, values, and strategic plan of the organization.

· To be accountable to and report to the Executive Director.

· Adhere to all agency, ministry, and funder policies, procedures, program standards, and requirements.

· Participate in and contribute to a multi-disciplinary team approach that embraces respect, collaboration, and the sharing of skills and knowledge to promote positive outcomes for clients.

· Ensure a thorough understanding of all agency programs to effectively support the management team

· Understand and implement program goals, guidelines, and objectives, aligning with the strategic plan; Translate organizational priorities into actionable goals, monitor progress toward objectives, and identify areas for improvement.

· Support a healthy and safe work environment

· Demonstrate knowledge of union operations and collective agreement provisions, and work collaboratively with OPSEU representatives to ensure compliance with labour policies and practices

· Provide leadership and oversight of human resources functions.

· Develop and implement HR strategies that support recruitment, retention, employee engagement, and succession planning.

· Ensure compliance with employment legislation, labour agreements, occupational health and safety standards, and relevant regulatory requirements.

· Support leadership in fostering a positive, inclusive, and high-performing workplace culture.

· Perform other duties as directed by the Executive Director.

· Direct all media inquiries and high-level complaints to the Executive Director

Specific duties

• Adhere to New Beginnings’ Oath of Confidentiality and maintain strict confidentiality of all employee, organizational, financial and operational information.
• Oversee full-cycle recruitment, including developing and maintaining job descriptions, posting positions, screening applicants, coordinating interviews, reference checks, pre-employment screening and employment offers.
• Coordinate new employee onboarding and orientation, ensuring required documentation, policies, training, certifications and other requirements are completed.
• Maintain accurate, confidential and up-to-date employee records and personnel files, including digitizing and maintaining an electronic HR filing system.
• Maintain employee information in HR/payroll systems and administer staff key/access records.
• Provide ongoing HR expertise, resources and guidance to managers regarding employee relations, workplace concerns, policies, procedures and employment practices.
• Support managers with employee performance management, including probationary and performance reviews, performance improvement plans, documentation and addressing performance concerns.
• Support managers with employee relations matters, workplace conflicts, progressive discipline, accommodations and other employment-related issues.
• Manage employee timesheets and coordinate payroll processing, including reviewing submissions, resolving discrepancies and providing required information to Finance/payroll.
• Administer employee benefits, vacation and leave records, employment status changes and related employee inquiries.
• Prepare employment letters and other HR correspondence related to hiring, compensation, status changes, leaves and other employment matters.
• Coordinate HR-related health and safety requirements, workplace incident reporting, accommodations and return-to-work processes.

Qualifications

· Degree or Diploma in Human Resources, Business Administration, Communications, or a related field is required.

· Post-graduate or professional certifications in Human Resources are an asset.

· Minimum 3–5 years of experience in HR management, preferably in a non-profit, social service, healthcare, education, or similarly regulated environment.

· Strong knowledge of employment law, labour relations, occupational health & safety regulations, and HR best practices in Ontario.

· Excellent communication, interpersonal, and problem-solving skills.

· Strong organizational and administrative abilities, including attention to detail and confidentiality.

· Fluency in French would be considered an asset

· Police Record Clearance and Vulnerable Sector Screening, immunization record, and medical clearance are required.

Pay: $60,000.00-$70,000.00 per year

Work Location: In person