Human Resources Administrator

Our client is searching for an HR Administrator to join their team! Our client is a long-established international organisation with a significant operational presence in Malta. Employing a large and diverse workforce, the company plays an important role in supporting complex technical and industrial operations across multiple markets. Known for its commitment to quality, safety, and continuous improvement, the organisation offers a stable and dynamic environment where employees are encouraged to develop professionally and contribute to meaningful business objectives.

As the company continues to invest in its people and processes, it is looking to strengthen its Human Resources team with an experienced HR professional who is passionate about employee engagement, organisational development, and fostering a positive workplace culture.

• Responsibilities: Preparation and management of employment contracts, extensions, amendments, and terminations Drafting of employment letters and mandatory documentation

• Management of obligations required under the Employment and Industrial Relations Act (EIRA)

• Registrations and communications with Jobsplus

• Management of documentation for EU and non-EU workers (Single Work Permit, immigration compliance) Administrative payroll support (FSS, Social Security Contributions, income tax)

• Updating HR records and document filing in compliance with GDPR

• Verification of subcontractors’ administrative documentation

• Support in the event of audits or inspections

• Requirements: Diploma or Degree in Economics, Law, or related fields

• 2–4 years of experience in personnel administration, preferably in Malta

• Knowledge of Maltese employment law

• Experience managing foreign workers

• Fluent knowledge of Italian and English (written and spoken)

• Excellent knowledge of Excel and Microsoft Office package

• Precision, confidentiality, and compliance-oriented mindset

Please note that, as part of the recruitment process, a candidate profile will be created for you on the AIMS Malta platform ( https://www.aims-malta.com/ ). By applying for this position, you consent to your information being stored and processed on this platform for the purpose of evaluating your application.