Human Resources and Admin Assistant

Human Resource Responsibilities

• Assist in the full recruitment process: job posting, candidate screening, interview coordination, and onboarding.
• Assist to maintain and update employee records in the HR system (e.g., personal details, leave, attendance, and movement).
• Preparing monthly payroll inputs, overtime calculations, and leave summaries.
• Assist in employee queries related to HR matters, policies, and benefits.
• Assist the performance review process and maintain the record.
• Assist in coordinating training activities, track attendance, and maintain training records.
• Assist in preparing letters including confirmation, promotion, transfer, warning, and termination.

Administrative Responsibilities

• Assist in overseeing office supplies, equipment, and maintenance coordination.
• Assist in managing office cleanliness, repairs, and vendor liaison (e.g., cleaner, courier, printer service).
• Assist in monitoring and managing company assets, stationery, pantry stock, and office inventory.
• Assist in administrative support for meetings, travel bookings, company events, and staff claims.
• Assist in company license renewals, insurance updates, and utility management.
• Maintain proper filing systems (digital and physical) for HR and administrative documents.
• Support preparation of monthly reports and management documentation.

ISO Documentation Support (if applicable)

• Assist with maintaining HR-related ISO documentation and support audits.
• Ensure administrative processes comply with company’s ISO 9001:2015 standards.

Ad Hoc Duties

• Perform other duties as assigned by management to support HR and administration operations.

Requirement

• Candidate must possess at least a Diploma in Human Resource Management, Business Administration, or related field.
• Fresh graduates are encouraged to apply; relevant internship or administrative experience is an advantage.
• Basic knowledge of Malaysian Employment Act and statutory requirements (e.g., EPF, SOCSO, EIS).
• Good command of English and Bahasa Malaysia, both written and verbal.
• Computer literate with proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong sense of responsibility, good organizational skills, and attention to detail.
• Able to work independently with minimal supervision and maintain confidentiality.
• Willing to learn and adapt in a fast-paced working environment.