Human Resources and Admin Executive

We are seeking a proactive and organized HR & Admin Executive to join our dynamic team. In this role, you will be the backbone of our operations — ensuring seamless execution from payroll to foreign worker management, while also keeping the office running smoothly. You will act as a trusted advisor to management and employees alike, fostering a positive work culture while ensuring strict compliance with labor laws and efficient administrative processes.

Key responsibilities

• Manage the full payroll cycle including processing salaries, overtime, deductions, statutory contributions, and tax filings
• Handle HR-related administrative tasks, including benefits administration, leave management, and claims processing
• Maintain accurate and up-to-date HR records and documentation (both physical and digital) to ensure audit readiness
• Oversee the end-to-end process for foreign workers, including work permit applications, renewals, cancellations, and appeals
• Liaise with government bodies regarding quotas, levies, and compliance issues
• Manage foreign worker onboarding, accommodation arrangements, and repatriation processes
• Drive recruitment and sourcing efforts by identifying talent through various channels (job boards, social media, referrals)
• Conduct interviews, coordinate hiring decisions, and manage the offer process
• Facilitate a smooth onboarding experience, ensuring all documentation, IT setup, and workspace arrangements are ready for Day 1
• Identify training needs and coordinate training management programs to enhance employee skills and career growth

About you

• Minimum 2 years of progressive experience in Human Resources and office administration
• Degree in Human Resources, Business Administration, or a related field
• Strong understanding of HR best practices, labor laws, and regulatory compliance
• Proficient in HR-related software and systems (e.g., HRIS, Payroll Software) and MS Office Suite
• Excellent communication and interpersonal skills, with the ability to effectively liaise with employees at all levels
• Problem-solving mindset with the ability to handle multiple tasks and priorities simultaneously
• High level of integrity and confidentiality
• Strong organizational skills and attention to detail

Benefits

• Competitive Salary commensurate with experience
• Opportunities for professional development and career advancement
• A collaborative, inclusive, and supportive team culture
• The opportunity to shape both HR and admin processes and make a tangible impact on the employee experience