Human Resources & Administration Executive

Company Description TrustGrid™ is a global technology company focused on building secure, decentralized, and privacy-first digital infrastructure for governments, enterprises, institutions, and communities. As the digital world becomes more connected and data-driven, TrustGrid enables organizations to create ecosystems where identity is verifiable, data is protected, and interactions are secure. The company’s technology combines decentralized identity, verifiable credentials, cryptography, privacy technologies, distributed networks, and secure digital infrastructure to support trusted, interoperable ecosystems at scale. TrustGrid works across domains including government infrastructure, secure communication, digital identity, and next-generation decentralized platforms to support a borderless digital world. Its core values emphasize security, decentralization, interoperability, and global impact.

Role Description We are looking for a HR & Administration Executive to independently manage day-to-day HR, recruitment, employee management, office administration, payroll coordination, and business travel activities.

The candidate should be capable of handling HR and administrative functions for multiple organizations simultaneously, managing competing priorities, coordinating with employees, management, vendors, and service providers, and ensuring all activities are completed accurately and on time.

Key Responsibilities

• Manage end-to-end recruitment, including sourcing, screening, interviews, selection, and joining formalities.
• Handle employee onboarding, attendance, leave, employee records, confirmations, resignations, and exit formalities.
• Manage and maintain employee information and HR processes through the Zoho HRM/Zoho People portal.
• Coordinate monthly payroll inputs, attendance, leave, overtime, incentives, deductions, and salary-related queries.
• Maintain HR documentation, employee files, HR databases, and reports.
• Support HR policies, labour-law compliance, audits, performance appraisals, training, and employee relations.
• Handle employee queries and grievances professionally while maintaining confidentiality.
• Coordinate domestic and international business travel, including flight bookings, cancellations, rescheduling, hotels, airport transfers, and itineraries.
• Manage day-to-day office administration and ensure smooth office operations.
• Monitor and maintain office supplies, stationery, pantry items, printing materials, and other office essentials.
• Coordinate office maintenance, housekeeping, repairs, vendors, couriers, utilities, and facility-related requirements.
• Coordinate procurement of office supplies and maintain vendor records.
• Provide administrative support to management and coordinate multiple priorities across different organizations.
• Prepare HR and administrative reports related to headcount, attendance, recruitment, leave, attrition, expenses, and office requirements.

Requirements

• Bachelor's degree in HR, Business Administration, or a related field.
• 2–4 years of relevant HR and Admin experience.
• Experience handling HR functions for multiple organizations simultaneously is highly preferred.
• Hands-on experience with Zoho HRM/Zoho People is required.
• Good knowledge of employee records, attendance, leave management, onboarding, HR documentation, and HR processes within Zoho.
• Experience in business travel coordination and flight bookings is an advantage.
• Strong communication, coordination, organizational, and multitasking skills.
• Proficiency in MS Office/Excel and HR/Payroll software.
• Experience with travel portals/agencies is preferred.
• Ability to work independently with minimal supervision.
• Strong attention to detail, confidentiality, problem-solving, and time-management skills.