Human Resources & Administration Executive

About the role

We are looking for an organised and proactive Human Resources & Administration Executive to support our growing healthcare business. You will manage day-to-day HR matters and office administration, working closely with management and clinic teams across multiple branches.

Key responsibilities

• Coordinate recruitment, including job advertisements, candidate screening, interviews and onboarding.
• Prepare offer letters, employment agreements, confirmation letters and other HR correspondence.
• Maintain accurate employee records and monitor probation periods, contract renewals and notice periods.
• Monitor attendance, duty rosters, overtime and leave records, and follow up on discrepancies.
• Prepare and verify monthly payroll inputs, including allowances, deductions and claims, in coordination with Accounts.
• Coordinate statutory contributions and submissions, including EPF, SOCSO, EIS and PCB.
• Handle employee enquiries and support management in addressing performance, disciplinary and grievance matters.
• Coordinate staff training and maintain training records.
• Support compliance with applicable employment laws and company policies.
• Manage resignation clearance, exit documentation and handover arrangements.

About you

• Diploma or degree in Human Resource Management, Business Administration or a related field.
• Preferably at least two years of relevant HR and administrative experience.
• Experience in healthcare or a business with multiple branches is an advantage.
• Familiarity with Malaysian employment laws, payroll processes and statutory requirements.
• Proficient in Microsoft Excel, Word and HR or payroll systems; experience with MySyarikat is an advantage.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Strong attention to detail, organisational skills and follow-through.
• Able to work independently, meet deadlines and communicate professionally with staff at all levels.
• Trustworthy and able to maintain strict confidentiality.

About us

My Health Project Sdn Bhd is a growing healthcare business with multiple clinic branches.