Human Resources & Administration Executive – Project Operations

Job Purpose

To manage the full spectrum of HR and administrative operations, including recruitment, attendance, payroll support, employee records, compliance, and ISO documentation, with a focus on supporting project operations.

Key Responsibilities

• Coordinate recruitment, onboarding, and employee exit processes.
• Maintain and update employee records, HR databases, and personnel files.
• Compile payroll data, including attendance, overtime, allowances, claims, and unpaid leave.
• Monitor leave applications, medical certificates, attendance, and disciplinary matters.
• Prepare and maintain ISO 9001 documentation, including SOPs, Work Instructions, and related records.
• Liaise with government authorities and relevant agencies on CIDB, licensing, fire extinguisher servicing, and other regulatory matters.
• Maintain proper records of company assets, properties, and vehicles.
• Coordinate employee training, performance appraisal, and staff development activities.
• Ensure proper filing and record keeping for HR and project-related documentation.
• Maintain strict confidentiality of employee, payroll, and company information.
• Perform other HR, administrative, and ad-hoc duties assigned by Management.

Requirements

• Diploma/Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 2 years of Human Resources & Administration experience, preferably in a project-based, construction, engineering, or M&E environment.
• Familiar with Malaysian labour laws and ISO 9001 requirements.
• Proficient in Microsoft Excel and HR documentation.
• Good command of English and Bahasa Malaysia.
• Good communication and interpersonal skills.
• Able to work independently with minimum supervision and as part of a team.
• Self-motivated, organised, and results-oriented.

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Dental insurance
• Free parking
• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person