Human Resources & Administration Manager

About the role

The Human Resources & Administration Manager oversees the full spectrum of Human Resources and Administrative functions for the manufacturing facility. This role is critical in ensuring compliance with labour laws, managing local and foreign workforce needs, administering payroll and benefits, overseeing training initiatives, managing expatriate processes, and supporting workplace safety and regulatory compliance. The role also contributes strategically to managing staff cost and improving workforce productivity.

Key responsibilities

• Manage manpower planning for both local and foreign workers in alignment with production demands and headcount budgets
• Lead recruitment of local staff, foreign workers, and support functions in coordination with line departments
• Source, screen, interview, and coordinate onboarding activities
• Build pipelines of talent for critical positions, including succession planning
• Supervise accurate and timely payroll processing, including statutory compliance (EPF, SOCSO, PCB, EIS)
• Ensure proper administration of benefits, claims, attendance, overtime, and leave
• Address employee grievances and disciplinary matters promptly and fairly, ensuring alignment with company policies and labour laws
• Conduct annual training needs analysis (TNA) in collaboration with department heads
• Monitor and manage headcount, overtime, and HR operating costs to stay within approved budgets
• Ensure compliance with all statutory requirements related to employment, immigration, and occupational safety

About you

• Supervise general administration functions including transportation, canteen, security, office/factory maintenance, and worker accommodations
• Work with Safety & Health Committee (SHC) and Safety Officer to maintain a safe workplace in compliance with OSHA 1994
• Coordinate labour inspections, audits (e.g., JTK, DOSH), and ensure timely follow-up