Human Resources Assistant

Overview:

As a Human Resources Assistant, you are responsible for supporting the HR Manager in managing day-to-day HR operations, with key responsibilities covering training and development, employee attendance, recruitment and onboarding, foreign worker administration, performance management, and HR documentation.

Key Responsibilities:

1. Assist the HR Manager in managing the full spectrum of training and development activities, from Training Needs Analysis (TNA), training planning and coordination to training evaluation and preparation of the annual training report.
2. Maintain and update employees’ individual training records and ensure training activities fulfil the required training hours and departmental KPIs.
3. Ensure all training-related procedures and documentation comply with the company’s ISO management system, including Training Needs Analysis, training evaluation and other relevant requirements.
4. Manage employees’ attendance records, including shift settings, overtime, leave applications and abnormal attendance records, ensuring records are accurate and properly maintained.
5. Closely monitor employees with poor or irregular attendance and liaise with Supervisors and relevant Department Heads for appropriate follow-up and corrective actions.
6. Assist in the recruitment and onboarding process for direct labour, including recruitment coordination, pre-employment documentation and onboarding arrangements.
7. Manage and monitor foreign worker-related matters, including levy, visa and other relevant documentation, ensuring records are properly maintained and updated.
8. Support the HR Manager and relevant departments in conducting employee performance evaluations, maintaining skill mapping and monitoring employees’ competency development.
9. Support the HR Manager in coordinating and implementing internal and external HR communication activities and employee engagement initiatives.
10. Prepare HR-related letters, documents, reports and other correspondence as instructed by the superior, ensuring accuracy and proper documentation.
11. Coordinate with other HR/Admin team members and relevant departments to implement HR-related activities and ensure smooth day-to-day departmental operations.
12. Implement and maintain 5S practices within the workplace and ensure compliance with the company’s 5S requirements.
13. Perform any other duties, responsibilities or assignments as may be reasonably assigned by the superior from time to time.

Key Requirements

• Work Experience: 1–2 years of relevant experience in Human Resources or a related field is preferred. Fresh graduates are also encouraged to apply.

• Location: Able to work at Kulim Hi-tech Park

• Education: Minimum Diploma in Human Resources, Business Administration or any related discipline.

• Relevant Field: Candidates with a background in Human Resource Management, Business Administration or a related field will have an added advantage.

• Skills & Competencies:

  • Able to multitask, prioritise and manage multiple tasks effectively.
  • Strong interpersonal and communication skills.
  • People-oriented with a positive and service-minded approach.
  • Results-driven, organised and able to work independently.
  • Good attention to detail and ability to maintain accurate HR records.