Human Resources Assistant

I. Handles trainings and seminars.

• Assists in preparing training materials/manuals and snacks for in-house training.
• Summarizes the training evaluation results
• Prepares Certificate of Attendance
• Prepares monthly learning report to be submitted in region.
• Handles cash advance and settlement of training/exam fees and membership dues

II. Prepares headcount report and organizational chart

• Prepares monthly staff list, recruitment, attrition, manpower analytics, flex workforce, people risk reports, etc. to be submitted to region.
• Prepares monthly organizational chart.

III. Assists in recruitment and selection of applicants.

• Assists in sourcing candidates and data mining through ads posting at different online portals and referrals.
• Accepts and keeps track of pre-employment requirements of new hires.
• Schedules orientation of new employees, reservation of training room, LCD and laptop.
• Coordinates availability of marketing personnel to conduct product orientation and other department representatives to orient the employees on their respective policies and procedures.
• Assists in orienting new hires regarding company rules and regulations and employee benefits, organizational structure, company history and insurance products.
• Issues, monitors, and follows-up evaluation reports of probationary employees from department heads prior to regularization.
• Coordinates with department heads for trainees, project base, and casual requirements.

IV. Creates publication materials

• Creates and disseminates publication materials for announcements, birthdays and anniversary greetings

V. Assists in company-sponsored employee-related activities.

Assists in gathering quotations and preparing for company activities:

• summer outing
• sports fest
• uniform
• Christmas party, etc

VII. Does other clerical work of the HR Department

• Maintains 201 file of rank-and-file and supervisors.
• Assists with employee relations.
• Prepares certificate of employment to employees.
• Prepares acceptance letter to resigned employees.
• Prepares, monitors and issues clearance of resigned employees.
• Requests final pay check of resigned employee.
• Prepares quit claim of resigned employee.
• Captures employee’s photo for Company ID.
• Other tasks may be assigned, provided it will not be in conflict with current assigned job.