Human Resources Assistant

HR Assistant – Pediatric Outpatient Therapy Clinic

Location: Multi Location (Boca Raton, West Palm Beach, Coral Spring, Fort Lauderdale)
Employment Type: Full-Time
Department: Human Resources
Reports To: HR Manager

About Us

We are a growing pediatric outpatient therapy clinic dedicated to providing high-quality, compassionate care to children and their families. Our multidisciplinary team includes Speech-Language Pathologists, Occupational Therapists, Physical Therapists, BCBA/ABA professionals, and therapy assistants.

We are looking for an organized, proactive, and people-focused HR Assistant to support our growing team and help ensure a smooth and positive employee experience from recruitment through onboarding and beyond.

Position Summary

The HR Assistant will provide administrative and operational support to the Human Resources department, with a strong focus on recruitment, candidate communication, onboarding, employee records, scheduling, and general HR coordination.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable communicating with candidates, employees, managers, and healthcare professionals. Experience in a healthcare, pediatric, therapy, or fast-paced office environment is a plus.

Key ResponsibilitiesRecruitment & Hiring

• Assist with recruiting for clinical and administrative positions, including OT, PT, SLP, BCBA, RBT, therapy assistants, and other staff.
• Review resumes and applications and identify qualified candidates.
• Communicate with candidates regarding available opportunities, interviews, follow-ups, and next steps.
• Schedule and coordinate virtual and in-person interviews.
• Maintain candidate tracking and recruitment records.
• Follow up with candidates regarding offers, contracts, credentialing, and onboarding requirements.
• Assist with job postings and updating recruitment advertisements across hiring platforms.
• Help maintain a strong candidate experience and professional communication throughout the hiring process.

Onboarding

• Coordinate new-hire onboarding and ensure required documents are completed.
• Assist with collecting employment, credentialing, licensing, background check, and other required documentation.
• Coordinate orientation and initial training schedules.
• Maintain accurate and confidential employee files.
• Follow up with new employees to ensure all onboarding requirements are completed timely.

Employee Support & HR Administration

• Serve as a point of contact for routine HR questions and direct employees to the appropriate resources when needed.
• Assist with employee communications, HR announcements, and internal correspondence.
• Maintain employee records and update HR databases and tracking systems.
• Assist with monitoring employee documentation, certifications, licenses, and expiration dates.
• Support employee status changes, new hires, terminations, and other HR-related administrative processes.
• Assist the HR Manager with employee relations documentation and follow-up as needed.
• Maintain confidentiality of employee and candidate information at all times.

General Administrative Support

• Prepare HR reports, spreadsheets, trackers, and correspondence.
• Assist with scheduling meetings and interviews.
• Maintain organized electronic and physical HR records.
• Support HR projects, policies, and process improvements.
• Assist with compliance-related documentation and internal audits.
• Perform other HR and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Previous experience in HR, recruiting, office administration, or a related role preferred.
• Healthcare or pediatric therapy experience is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Professional and friendly communication style.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and email.
• Comfortable learning and using HR, recruiting, scheduling, and other administrative software.
• Ability to handle confidential information with discretion.
• Must be dependable, proactive, and able to work independently as well as part of a team.

Preferred Qualities

We are looking for someone who is:

• People-oriented and enjoys interacting with candidates and employees.
• Highly organized and able to keep track of multiple candidates and deadlines.
• Proactive about following up and completing tasks.
• Detail-oriented and accurate with documentation.
• Professional and personable in all communications.
• Adaptable and comfortable in a growing healthcare environment.
• Positive and team-focused, with a genuine interest in supporting a pediatric healthcare organization.

Why Join Us?

• Work in a warm, collaborative pediatric healthcare environment.
• Be part of a multidisciplinary team dedicated to helping children reach their potential.
• Opportunity to grow and develop your HR and recruiting skills.
• Work closely with clinical and administrative leadership.
• Be part of a growing organization with opportunities for professional advancement.

If you are organized, energetic, compassionate, and enjoy working with people, we would love to hear from you!

Pay: $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person