Human Resources Assistant

Job Title: HR & Admin Assistant

Department

Human Resources & Administration

Job Summary:

We are seeking a proactive, organized, and detail-oriented HR & Admin Assistant to support the daily operations of the Human Resources, Administration, and Public Relations (PRO) functions of the company. The successful candidate will assist with recruitment, employee records management, onboarding and offboarding processes, attendance monitoring, document control, office administration, and coordination with employees, management, and government authorities.

The role will also involve assisting with PRO-related activities, including visa processing, labor and immigration documentation, trade license renewals, government portal applications, document submissions, and coordination with relevant government entities and service providers.

The ideal candidate should possess strong communication and organizational skills, the ability to maintain confidentiality, and the capability to manage multiple tasks efficiently in a fast-paced environment. Knowledge of UAE labor procedures, immigration processes, and government transactions will be considered an advantage.

Key ResponsibilitiesHuman Resources

• Assist in recruitment activities, including candidate sourcing, screening, interview scheduling, and coordination.
• Maintain and update employee records and personnel files.
• Support employee onboarding and orientation processes.
• Assist in preparing employment-related documents, letters, certificates, and HR correspondence.
• Monitor employee attendance, leave records, and timesheets.
• Coordinate with employees regarding HR-related concerns and inquiries.
• Assist in processing resignations, offboarding, and final settlement documentation.
• Ensure compliance with company policies and procedures.
• Maintain confidentiality of employee and company information at all times.

Administration

• Manage filing systems and document control procedures.
• Coordinate meetings, appointments, and interview schedules.
• Handle office correspondence, emails, and administrative communications.
• Maintain office records, supplies, and administrative reports.
• Assist management with administrative tasks and special projects.
• Prepare reports, trackers, and documentation as required.
• Support daily office operations and ensure smooth workflow.

Qualifications

• Bachelor's Degree or Diploma in Human Resources, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Previous HR or administrative experience is an advantage.
• Knowledge of UAE labor regulations is an added advantage.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain strict confidentiality and professionalism.

Skills & Competencies

• Recruitment and candidate screening
• Employee records management
• Administrative coordination
• Time management and prioritization
• Communication and interpersonal skills
• Problem-solving and attention to detail
• Report preparation and documentation
• Confidentiality and professionalism

Key Performance Indicators (KPIs)

• Accuracy of employee records and documentation.
• Timely scheduling and coordination of interviews.
• Efficient handling of HR and administrative requests.
• Compliance with company procedures and deadlines.
• Professional communication with employees and management.
• Proper maintenance of confidential records.

SalaryTo be discussed during the interview.